Overview
Administrative Assistant Jobs in Willows, CA at Northern Valley Indian Health
Department Information
This position is open only to Colorado state residents.
The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service, teamwork, accountability, integrity, and respect.
The vision of the department is to empower businesses and individuals through quality customer service, innovation, and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work. For more exciting information about the Department of Revenue, please enjoy this brief video!
Description of Job
Division of Gaming:
Ensures that limited gaming is conducted honestly, fairly, and competitively, and is free from criminal and corrupt elements.
What we do:
Sports Betting/Fantasy Sports unit ensures honesty and integrity in the sports betting and fantasy sports industry, through equal parts of education, compliance, and enforcement. The work unit ensures the physical and logistical security of sports wagering on-line and in off-site Sports Betting areas.
A typical day of a Administrator III:
The Division of Gaming is hiring someone who is a self-starter in our Lakewood Office (Remote). The professional in this position provides support to the Sports Betting/Fantasy Sports sections of the Division of Gaming and the Senior Management Staff of the Sports Betting Unit by performing administrative, logistics, and operational duties. The secondary purpose of this position is to support the Division’s hiring functions with OHR (Office of Human Resources).
Job Duties:
Assistant to the Chief of Investigations/Deputy Director (Sports Betting):
The Sports Betting Operations Coordinator serves as the Executive Assistant to the Chief of Investigations – Deputy Director of Sports Betting and Fantasy Sports programs, performing administrative and operational tasks.
The person in this position uses judgment on which issues come to the Chief or are assigned to other senior staff. The individual coordinates communications with the Chief and other staff, other divisions, or outside parties.
Coordinator assists the Chief with special project assignments as needed and assists the Agents in Charge as needed and upon request.
Coordinates unit business including scheduling of meetings, development of agendas, collection and distribution of materials, and preparation of minutes if needed.
Sports Betting Unit Operations and Logistics Coordinator:
The Sports Betting Operations Coordinator will make purchases and update/keep equipment inventory related to the business needs of the unit.
The position will coordinate and schedule travel for the Senior Staff of the Sports Betting Unit (DD/Chief, PM, AIC).
The position is tasked with entering data into Core for purchasing various items or services for the Sports Betting section.
Assistant to Senior Management of Sports Betting Unit:
Provides assistance with daily tasks (non-management) to the Agent in Charge and/or Program Manager when needed.
Work with Senior Management to prepare quarterly industry newsletters.
Manage and maintain, and update forms, memo letterheads for the unit. Will assist during any periods of recodification.
Monitor sports betting vehicle and equipment inventory.
Keep unit policy and procedure final drafts updates and organized in the system currently used by the unit.
Human Resources Liaison:
Coordinates with upper-level management and OHR liaison with the implementation of the Division’s staffing plan, ensuring proper documentation is submitted for the various positions allocated within the Division.
Maintains the tracking and organization of all employee files for the Division. Manages the processing of paperwork for new or vacant positions as well as worker comp and LWOP issues that are submitted to the HR Office.
The position acts as the Liaison between the Department of Revenue Human Resources office and the Division of Gaming. The person in this position initiates requisitions in NeoGov contacts applicants for interviews, background documents, and further evaluations such as physical and psychological evaluations for POST certified applicants.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description: (New)
H1B3XX – ADMINISTRATOR III
MINIMUM QUALIFICATIONS:
Experience Only:
Six (6) years of relevant experience supporting leadership.
OR
Education and Experience:
A combination of related education in Business and/or relevant experience or a closely related field as determined by the Department equal to six (6) years.
NOTE: If submitting a transcript, certification or other relevant materials, candidates may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
NECESSARY SPECIAL REQUIREMENTS:
Must be able to pass a background check/ Tax Check.
CONDITIONS of EMPLOYMENT:
Applicants must successfully pass a background investigation and a tax check prior to appointment to positions in the Gaming Division.
Must possess and maintain a valid Colorado driver’s license (at the time of application).
Must be able to pass a pre-employment background check.
Attends all DOR compliance training modules.
PREFERRED QUALIFICATIONS:
The ideal candidate will possess the following skills:
State experience in a general clerical role.
Demonstrated flexibility and ability to identify and handle simultaneous, competing priorities, often with minimal notice.
Ability to anticipate tasks, situations, etc., to carry out responsibilities.
Experience coordinating/leading committees or other structured events/groups in a professional setting.
Strong organizational skills.
Ability to work in a flexible environment requiring change and accountability.
Ability to multitask in a fast-paced environment with strong attention to detail.
Ability to prioritize workload and delegate assignments to meet goals and objectives.
Ability to work independently and get assigned duties accomplished within the specified timeframes without needing to be reminded.
Excellent written and verbal communication skills.
Experience working with commissions.
Ability to prioritize tasks and manage workload independently
Create documents, reports w/charts & graphs, spreadsheets, and organizational charts.
Ability to use and navigate computers, systems and software.
Proficient with Google Suite and Microsoft Office (Advanced computer skills include but is not limited to):
search and sort routines
manipulation of data
query management
complex formatting
calculations
data import/export
Conditions of Employment with the CDOR:
Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence.
As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations.
Pursuant to the Universal Driving Standards Policy (Download PDF reader), any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle.
To be compliant with the new fleet vehicle policy, Motor Vehicle Records (MVRs) will be pulled for review for workers who:
Have an assigned State fleet vehicle
Are required to operate a vehicle as part of the position
Utilize a State fleet vehicle as a pool vehicle
Minimum Qualification Screening
A Human Resources Analyst will only review the work experience/job duties sections of the online job application, to determine whether you meet the minimum qualifications for the position for which you are applying.Only complete applications submitted before the closing date of this announcement will be reviewed.
Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use “see resume” or “see attached” statements on your application.
Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application. Part-time work experience will be prorated.
List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
The eligible list established from this posting may be used to fill additional vacancies.
Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Please set up your e-mail to accept messages from “state.co.us” and “[email protected]” addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
APPEAL RIGHTS
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
Equity, Diversity, and Inclusion Compliance
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA inbox, [email protected].
We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We strongly encourage candidates from all backgrounds and abilities to apply.
If not applying online, submit application to:
If you are not able to submit an online application, a paper application is available at this link: PDF State Paper Application (Download PDF reader)(Download PDF reader). Paper applications must be received via email to [email protected] by the closing date and time of the application period listed on this announcement.
Methods of Appointment:
Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
Step Pay Program:
Per the requirements of the Step Pay Program, any former or current State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series.
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Title: Administrative Assistant
Company: Northern Valley Indian Health
Location: Willows, CA
