Overview
Administrative Assistant Jobs in Allentown, PA at Eastern PA Gastroenterology & Liver Specialists
Full Job Description
Our practice is currently seeking a full-time Administrative Assistant to join our team!
This role is responsible for support of the management team and providers with clerical tasks including bookkeeping, recordkeeping, procurement, and scheduling.
Essential Job Responsibilities:
Assist in the ordering, receiving, stocking and distribution of office and housekeeping supplies.
Assume responsibility for maintenance and inventory of office equipment, including computers, copy machines and fax machines, and postage meter.
Review, code, and index invoices for multiple companies.
Review vendor statements and answer vendor questions.
Update and maintain practice policies & procedures.
Prepare and send correspondence as necessary for management team.
Maintain leases/contracts.
Label and send FedEx, UPS, USPS as requested.
Manage conference room reservations and organize all aspects of meetings.
Type correspondence and reports; edit and update various spreadsheets.
Maintain confidential records and files.
Schedule and coordinate meetings, appointments, and travel arrangements for managers, supervisors, and providers.
Monitoring cash balances and initiating routine payments and transfers.
Opening, sorting, and distributing mail.
Assist in the preparation of regularly scheduled reports.
Review of transactions and reports in Quickbooks.
Entering and updating provider schedules.
All other duties as assigned.
Education:High school diploma/ GED. Associate’s degree in a business-related field preferred.
Experience: Minimum 1-3 years of experience as an administrative assistant with clerical accounting background.
Work Environment:Office setting, well lighted, good air quality.
Physical Demands:Medium duty. Maximum lifting up to 40 pounds, with frequent lift/carry up to 10 pounds.
Perks
Company – Paid Uniforms
M-F Day Shift Only
No Weekends, Nights, or Holidays
Employer-Sponsored Short Term & Long Term Disability Insurance
$25,000 Employer-Sponsored Life Insurance
Wellness Program
Referral Bonus Program
Benefits
Medical, Dental, Vision
401k with 3% Safe-Harbor Contribution
PTO & Holiday pay
Title: Administrative Assistant
Company: Eastern PA Gastroenterology & Liver Specialists
Location: Allentown, PA
Category:
