Overview
Administrative Assistant Jobs in Bethesda, MD at B.F. Saul Company
Overview:
WE ARE MORE THAN JUST A WORKPLACE…
We love what we do! Joining our team means being a part of a flourishing, culturally diverse, and dynamic group of people focused on creating lasting memories. This is a place where friendships blossom and careers soar. As a company, we continue to grow and we hope you will grow with us. Start your journey today and turn a job into a career with Brittain Resorts & Hotels!
What will you be doing?
The Accounting Administrative Assistant supports the Accounting Manager through administrative tasks, including invoicing, journal entries, bank reconciliations, and addressing accounting issues. The ideal candidate demonstrates proficiency in office tools, organizational prowess, attention to detail, and the ability to work independently while ensuring the confidentiality of financial information.
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Accounting Administrative Assistant responsibilities include, but are not limited to:
Process and finalize daily deposits, meticulously documenting any discrepancies for comprehensive record-keeping
Manage the timely retrieval and distribution of department invoice files, promptly reporting discrepancies or issues to the Accounting Manager
Code invoices to appropriate general ledger accounts and enter accurate data into the accounts payable system upon approval by Department, Accounting, and General Managers
Process approved purchase orders and maintain organized Microsoft Excel spreadsheets for effective record-keeping
Post invoices in the property management system for homeowner and HOA administrative accounts upon manager approval
Assist with periodic inventory counts and facilitate the procurement of office supplies approved via purchase order
Conduct daily cash and credit card reconciliation, monitor purchase orders and expenses, and handle billing for homeowner accounts
Manage accounts payable, maintain contact with vendors for balance and credit inquiries, and conduct balancing, auditing, and recording of general ledger accounts
Support monthly homeowner closeout processes, address homeowner inquiries, and conduct unit inspections on arrival days
Provide assistance to the Guest Services department as required, handling tasks such as answering phones and assisting guests
Organize and record all HOA invoices, communicate with the HOA representative, and actively contribute to month-end processes
Other duties as assigned
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What are we looking for?
Accounting / bookkeepping experience or education
Strong written and verbal communication skills, will be communicating with travel agencies and property management firms
Intermediate Excel knowledge
Proficiency with general office equipment and PC applications (i.e. multi-function copiers, word processing, spreadsheets, databases, Acumatica, email, remote desktop connections)
Experience with accounting softwares; Demonstrated ability to learn new accounting systems quickly
Experience with property-level accounting and/or operations highly desired
Capable of using independent judgment: solid decision-making skills
Ability to manage time and work effectively in a fast-paced environment
Keen attention to detail with a strong commitment to accuracy and confidentiality
Proven job reliability, diligence, dedication, and attention to detail
Teamwork and collaboration
What can you look forward to?
All team members enjoy WEEKLY PAY!
Qualifying team members may enjoy the following benefits:
Medical and Dental insurance
Supplemental insurance plans (ex. Vision, Life, etc…)
Paid Time Off
401(k) retirement plan with company match
Bereavement Leave
Jury Duty Pay
Employee Assistance Program
David L. Brittain Scholarship Program
Tuition Reimbursement
Resort Accommodations Discount
And more!
Why choose Brittain?
Join our team and explore a variety of hotel and resort job opportunities with Brittain Resorts & Hotels! As leaders in the hospitality and tourism industry, our company is rooted in a strong, caring culture steeped in rich history and respect. You will find your work rewarding as YOU make the difference to each of our guests. Complete your application today for one of our immediate openings, and sign up to receive notifications about featured job opportunities here: www.brittainresorts.com/careers-email-sign-up
Connect with us! @brittainresorts
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Due to the cyclical nature of the hospitality business, team members may be required to work varying schedules to reflect the business needs of the resort, including weekends and holidays.
We are an Equal Opportunity Employer of all qualified individuals, including minorities, women, veterans & individuals with disabilities. We participate in E-Verify.
Pay Range: USD $16.00 – USD $18.00 /Hr.
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Title: Administrative Assistant
Company: B.F. Saul Company
Location: Bethesda, MD
