Overview
Administrative Assistant Jobs in Omaha, NE at Capstone IT Staffing
Title: Administrative Assistant
Company: Capstone IT Staffing
Location: Omaha, NE
Terms: Long-Term; W-2 Contract
Location: Hybrid; Onsite 3 days per week
Capstone IT is excited to partner with our client in search of an Administrative Assistant with a focus on employee onboarding to join their team. The successful candidate will play a crucial role in ensuring a smooth and seamless onboarding experience for new hires, from their initial offer acceptance through their first few weeks on the job as well as providing support to the Senior Executive Team as needed.
Responsibilities:
• Coordinate all aspects of the new hire onboarding process, including preparing offer letters, background checks, and employment contracts.
• Serve as the primary point of contact for new hires, providing them with essential information and resources to facilitate their transition into the company.
• Schedule and organize orientation sessions, training programs, and other onboarding activities to familiarize new employees with company policies, procedures, and culture.
• Collaborate with hiring managers and department heads to ensure that new hires have the necessary tools, equipment, and workspace set up prior to their start date.
• Assist with the creation and maintenance of onboarding materials, including employee handbooks, training manuals, and welcome kits.
• Conduct regular check-ins with new hires during their probationary period to address any questions or concerns and provide ongoing support.
• Maintain accurate records of employee information, including personnel files, payroll details, and benefits enrollment forms.
• Assist with administrative tasks as needed, such as managing calendars, scheduling meetings, and organizing travel arrangements for employees.
Qualifications:
• Associate’s Degree in Business or similar education preferred.
• Proven experience in an administrative role, with a focus on employee onboarding or HR administration preferred.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive and adaptable approach to problem-solving, with a customer service mindset.
Capstone IT is an EEO Employer
Our website: https://www.capstonec.com
Like us on Facebook: https://www.facebook.com/CapstoneITStaffingSolutions
Follow us on Twitter: https://twitter.com/capstone__IT
Connect with us on LinkedIn: https://www.linkedin.com/company/capstone-it-omaha-kansas-city
