Overview
Administrative Assistant Jobs in Centralia, WA at Rogers Machinery Company, Inc.
Posting Details
Title
Facilities Office Assistant
Posting Number
S01383JP
Department
Facilities Management Administration
Job Summary
At Bowdoin College, the Facilities Department plays a vital role in maintaining and enhancing the beauty, functionality, and sustainability of the historic campus. The department includes a team of professionals committed to excellence, innovation, and service, ensuring that students, faculty, and staff enjoy a safe, comfortable, and well-maintained environment. These teams are responsible for maintaining the grounds and buildings, improving campus infrastructure, and optimizing building operations to support the college’s mission and daily activities.
The Facilities Office Assistant provides support and cross coverage for office staff members and broad administrative coordination for the department. This role is responsible for performing a variety of coverage tasks, including processing work orders, assisting with departmental records and correspondence, and handling general administrative duties. The ideal candidate is highly organized, timely, and detailed oriented with a keen interest in facilities management.
Key responsibilities include but are not limited to:
Provide back-up and cross coverage with regards to work orders, fleet management, asset management, rental housing, and contracts. On an as-needed basis, responsibilities include:
Processing maintenance work orders across campus, including coordinating next steps across departments and external stakeholders
Ensuring accurate scheduling, maintenance, and check-in and check-out procedures of vehicles for fleet management
Inputting asset data into work order software and assigning work orders, as well as updating and maintaining the work order software.
Processing rental housing work orders from housing, as well as related contracts management (i.e. collecting insurance, signatures, etc.)
Provide general administrative support to department members, including answering phones, responding to emails, managing correspondence, processing invoices and expenses, ordering and maintaining office supplies and equipment inventory.
Maintain departmental records and files, including organizing and updating documents, reports, spreadsheets, or website updates.
Perform other duties and special administrative tasks, as assigned by department leadership (i.e. travel arrangements and invoicing).
Compensation, Benefits and Perks:
The hourly range for this position is expected to be $21.83 to $23.06 per hour
A variety of health insurance plans (Medical – effective date of hire, Vision, Dental)
Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required!
Life and Disability Insurance
Paid Time Off: 10 days of vacation (1st year), 15 days (2nd year), 12 days of personal/sick time (PTO accruals based on hours worked).
Paid Holidays and Special Days Off
Paid Parental Leave (Available after one year of service)
Access to many of the College’s facilities including the gym and pool (Including household members)
Free fitness and wellness classes!
And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
Education/Skills Requirements
High School diploma or GED equivalent required; some college course workstrongly preferred
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications.
Ability to work independently with minimal supervision while contributing positively to a team-oriented environment.
Excellent organizational skills, including the ability to prioritize work and manage multiple tasks simultaneously in a fast-paced environment.
Excellent written and verbal communication skills, including the ability to produce clear and concise reports, correspondence, and emails.
Excellent interpersonal skills with the ability to build and maintain professional relationships with colleagues and stakeholders.
Ability to maintain confidentiality and handle sensitive information with discretion.
Experience Requirements and/or Equivalents
At least 1 years of experience in an administrative support role, preferably within a facilities environment
Experience with and/or knowledge of work order software applications highly preferred
Prior experience with data entry highly preferred
Applicants must meet the minimum qualifications in this posting to be considered for hire.
Standard Work Days and Hours
This is a full-time position working 40 hours per week, from Monday to Friday, primarily between the hours of 7:00 am – 3:30 pm.
This is an on-site role, and candidates must be able to work in person on Bowdoin College Campus in Brunswick, Maine.
Candidates may be required to occasionally work nights, weekends, and holidays during peak hours or special events to provide support as necessary.
Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).
We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.
#bcindeed
About Bowdoin
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift
Employment Category
Full Time Year Round
FTE
1.00
Benefits Eligible
Yes
Pay Type
Hourly
Background Check Package Requirements
Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?
No
Is a pre-placement physical required for this position?
No
Posting Date
04/04/2025
Applications Accepted Until
Open Until Filled
No
Type of Posting
Internal/External
Special Instructions to Applicants
If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.
EEO Information
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Show more
Title: Administrative Assistant
Company: Rogers Machinery Company, Inc.
Location: Centralia, WA
