Overview
Administrative Assistant Jobs in Denver Metropolitan Area at Kapella Group
Title: Administrative Assistant
Company: Kapella Group
Location: Denver Metropolitan Area
Job Summary:
The Administrative Assistant will provide high-level administrative support to CEO, office manager and other management staff.
Duties/Responsibilities:
Provide administrative support to Management to ensure efficient operations.
Answer phone calls, schedules meetings and supports visitors.
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
Exhibit polite and professional communication via phone, e-mail, and mail.
Support team by performing tasks related to organization and strong communication.
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
Provides information by answering questions and requests.
Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Contributes to team effort by accomplishing related results as needed.
Issue all appropriate legal paperwork (e.g. contracts and terms of agreement).
Create and maintain comprehensive project documentation, plans and reports.
Coordinate with Insurance providers.
Performs additional duties as assigned by executives.
Required Skills/Abilities:
Excellent verbal and written communication skills.
Knowledge of QuickBooks.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Ability to notarize documents is preferred.
Construction or trade experience is preferred.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
