Overview
Administrative Assistant Jobs in Encino, CA at ABS Kids
We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to provide high-level administrative support to Executive Team. The ideal candidate is a self-starter who anticipates needs and ensures the executive’s time is used efficiently and effectively.
Job Summary
The Executive Assistant provides high-level administrative support to the executive team by handling information requests, performing clerical functions, preparing reports, and facilitating internal and external communications. This role requires strong organizational skills, discretion, and the ability to anticipate the needs of the executive team.
Responsibilities
Manage and maintain executives’ calendars, including scheduling appointments, meetings, monthly 1:1s, and travel
Prepare and edit emails, reports, and presentations
Prepare daily agenda and top list of items that need attention
Organize meeting agendas, attend meetings, record minutes, and follow up on action items
Prepare materials for board meetings and maintain board minutes
Serve as point of contact between executives and internal/external stakeholders
Support various projects, including strategic planning and company-wide initiatives
Assist in planning and execution of company events and meetings
Manage association memberships and award submissions for yearly awards
Handle confidential information with discretion and integrity
Organize and maintain electronic filing systems
Other duties as assigned
Adhere to company policies and code of conduct
Requirements
Associate or bachelor’s degree in business administration or related field preferred
10 years administrative support experience with 3+ years of experience in an executive support role, preferably supporting C-level executives or equivalent
Construction industry experience a plus
Strong written and verbal communication skills
Exceptional organizational and time-management abilities
Ability to handle confidential information with discretion
Strong attention to detail and problem-solving skills
Excellent Microsoft 365 skills
Ability to work independently and manage multiple priorities
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Title: Administrative Assistant
Company: ABS Kids
Location: Encino, CA
