Overview
Administrative Assistant Jobs in Calgary – Alberta – Canada at Nodalbox
Nodal Box Ltd. is seeking a motivated and organized Administrative Assistant/Executive Assistant to
join our team
. This is a remote position, offering the
flexibility
to
work from home
. The successful candidate will play a crucial role in supporting our executives, managing administrative tasks, and contributing to the smooth operation of our business.
Responsibilities:
Coordinate with installers, vendors, and clients for day-of-service activities.
Utilize Salesforce to input and manage client information and sales data and generate reports.
Liaise with vendors and stakeholders to ensure the safety and security of our assets.
Assist with accounting tasks, including payroll, accounts payable (AP), and accounts receivable (AR).Maintain confidentiality and handle sensitive information with discretion.
Conduct research, compile data, and prepare documents for meetings and presentations.
Handle incoming calls, respond to inquiries, and redirect calls as necessary.
Perform general administrative tasks to support the efficient operation of the office.
Manage executive calendars and coordinate appointments, meetings, and travel arrangements.
Requirements:
Proven experience as an administrative assistant, executive assistant, Â or similar role.
Proficiency in using Salesforce or similar CRM software.
Experience working
with security companies would be an asset.
Basic understanding of accounting principles and experience with payroll, AP, and AR tasks.
Excellent organizational and time management skills.
Strong
attention to detail
and ability to multitask effectively.
Proficient typing speed and accuracy.
Exceptional
communication skills
, both written and verbal.
Strong phone etiquette and customer service skills.
Proficiency in Google Workspace (Docs, Sheets, Slides, Gmail).
Ability to
work independently and efficiently in a remote environment.
Benefits:
Standard working hours are Monday through Friday, 08:00 AM—05:00 PM, with a one-hour lunch break and two 15-minute paid breaks.
Flexible hours
and days for some tasks, allowing for completion at your discretion on a daily or weekly basis.
Nodal Box Ltd. is an equal-opportunity employer and welcomes applicants from all backgrounds. We are committed to creating an
inclusive
environment for all employees. If you are a proactive individual with the skills and experience required for this role, we encourage you to apply. We look forward to reviewing your application.
Title: Administrative Assistant
Company: Nodalbox
Location: Calgary – Alberta – Canada
Category: Administrative/Clerical
