Overview
Administrative Assistant Jobs in Fresno, CA at RH Community Builders
Primary Purpose
Perform various administrative duties for the Vice President of Financial & Business Services and other areas reporting to their respective divisions. Creates and reviews documents and correspondence, schedules meetings and appointments, answers the telephone, establishes and maintains appropriate files, and performs other clerical functions. Assists the Human Resource Department and Campus Information in support of the college’s mission, requiring considerable latitude for exercising sound judgment and discretion; exercises critical human relations skills in establishing and maintaining effective working relations with employees, retirees, students, the college community, and the public. May provide administrative functions for other areas in the Administrative Suite as needed.
Position Duties
Serve as confidential office support to the Vice President of Financial & Business Services and the Human Resource Department, which requires initiative and judgment to establish work priorities and organization to meet required schedules, sometimes under considerable scheduling pressure. Provide excellent customer service in a timely, cooperative, courteous, and professional manner. Maintain records, reports, and files for Financial & Business Services in a logical, discernible filing system. Answer the telephone and take accurate messages; provide information or referral as necessary. Assist with office coverage for the Administrative Office suite. Receive, open, and sort mail, maintain the calendar, and schedule appointments for the vice president. Process all travel and reimbursements, purchase orders, work orders, and invoices for the VP and Human Resources. Type memos, letters, and forms. Proofread various documents for grammatical accuracy and provide copy editing. Coordinate the dissemination and collection of documents throughout the campus to support initiatives from the supported areas as necessary. Prepare for meetings and serve as recording secretary for meetings as requested. Maintain personnel files in accordance with state and federal law, as well as WCC procedures and practices. Assist with employee onboarding and processing as needed. Maintain faculty personnel files through the probationary period and ensure faculty credential files are complete in accordance with college accreditation standards. Maintain the campus directory listings, including phone directory information, Board of Trustees Personnel Report, website directory, and organizational chart. Assist the VP with maintaining the employee tuition reimbursement files and spreadsheets. Maintain the College Procedures Manual files, both electronic and paper, as well as ensure the internal website is current. Manage outside reservations of college facilities.
Position Requirements
An associate degree or higher in business administration, office administration, or a related technical field from a regionally accredited institution and three to five years of office or technical support experience, or a combination of education and extensive experience is required. Excellent skills in typing, spreadsheets, web-based informational databases and portals, computer-based software technologies, and familiarity with various office machines. Working knowledge of Microsoft Office programs and the Google platform is essential, as are effective communication and organizational skills. Advanced skill and experience in Microsoft Excel is preferred. The candidate must be a self-starter, process-oriented, and possess strong organizational, leadership, administrative support, and communication skills. The position requires initiative, sound judgment, and confidentiality to establish priorities and meet demanding schedules. Professionalism, a positive demeanor, and the ability to work collaboratively with others are also essential.
Supplemental Information
Unofficial transcripts from all degree-granting, institutions must be electronically attached to your application or submitted to Human Resources before being considered for an interview. To be considered, all degrees must be awarded by a regionally accredited institution recognized by the United States Department of Education.
Official transcripts for all coursework and degrees will be required within 30 days of hire.
Foreign Degrees: Foreign degree evaluations must be attached in lieu of transcripts for degrees earned outside the United States. Transcripts from foreign institutions will not be considered alone.
Foreign Credential Evaluation Services: Wayne Community College accepts foreign transcript evaluations only from The National Association of Credential Evaluation Services. *Prices for transcript evaluations vary from agency to agency, and payment is the applicant’s responsibility.
INSTITUTION: Wayne Community College is a member of the North Carolina Community Colleges System. Located in Goldsboro, NC, the College serves Wayne and adjoining counties. Wayne Community College is an equal opportunity employer. A Tobacco-Free Campus as of August 1, 2009.
APPLICATIONS: Submit an employment application and all supporting materials, including copies of certifications, post-secondary transcripts, resume, and cover letter. No paper applications will be accepted. Applications will be screened, and the most qualified applicants interviewed. All applicants will be notified once the position has been filled.
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Title: Administrative Assistant
Company: RH Community Builders
Location: Fresno, CA
