Overview
Administrative Assistant Jobs in Chesapeake, VA at Analytic Acquisitions
OUR MISSION
The Family Place empowers survivors of family violence by providing safe housing, counseling, and skills that create independence while building community engagement and advocating for social change to stop family violence.
Bring warmth and positivity to The Family Place as a part-time Administrative Assistant! In this role, you’ll create a welcoming and supportive environment at the Faith and Liberty front office, ensuring every client, employee, board member, volunteer, and visitor feels valued and cared for—whether in person or over the phone.
Primary Responsibilities:
Answer phone calls and agency emails, providing information about services and directing inquiries to the appropriate parties.
Exhibit polite and professional communication via phone and email while addressing client questions and requests.
Perform clerical and organizational duties, including filing, typing, copying, scanning, and faxing.
Monitor the security camera system to ensure that only scheduled clients and vendors enter the building.
Maintain program supply inventory and submit orders for supplies with the Assistant Program Director’s approval.
Prepare and tidy visitation rooms for upcoming appointments.
Greet and direct outside vendors arriving for building maintenance.
Welcome clients and families for scheduled appointments, assisting with scheduling client intakes and child orientations.
Prepare client record requests for review by the Assistant Program Director in a timely manner.
Perform other duties as assigned for the position.
Required Qualifications:
High School Diploma.
At least one (1) year of consecutive experience working in a busy front office, handling phone calls, and greeting and directing guests.
Required Licenses and Certifications:
Valid Texas Driver’s License.
Knowledge, Skills, and Abilities
Proficiency in Microsoft Office, Outlook, and TEAMS.
Familiarity with security camera monitoring systems.
Knowledge of general office equipment, including fax machines, scanners, multi-line phones, copiers, and personal computers.
Strong organizational skills to maintain an efficient work environment.
Excellent verbal and written communication skills.
Ability to exhibit polite and professional communication in person and over the phone.
Understanding of customer service principles and processes.
Ability to maintain confidentiality of client information.
Capability to effectively convey information to others.
Working Environment:
Work is performed on-site in an office setting with minimal physical discomfort from environmental factors such as noise, dust, or weather.
Duties are primarily performed seated but may involve brief periods of standing or walking.
Requires limited physical effort, including lifting and carrying light objects (up to 25 lbs.) frequently.
More About US:
At The Family Place, we embrace and live our values: TEAM
Together: We believe that collaboration is key to our success. Foster a supportive environment, build trust, act with integrity, and expect transparent communication.
Excellence: We are known for our compassion and commitment to excellence, acting with urgency, and advocating for our clients and community.
Accountable: Responsible for our actions and decisions. We accept responsibility rather than blame others. Builds relationships to drive results.
Mission-Focused: Clients come first. Service is our passion experienced with empathy and compassion.
What We Offer:
Competitive salary
Health, dental, and vision insurance
Agency-paid short-term disability (60% salary replacement up to 11 weeks)
Multiple Life, AD&D, and Hospitalization in life insurance options
Retirement options through: 403b, agency matching, and HAS accounts
Generous paid time off and holidays
Professional development opportunities
Benefits referenced above for FT employees
Are you ready to join us in the fight to end domestic violence?
Apply Now
Disclaimer:
This job description is not intended to be all-inclusive. The Family Place reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Employment at will.
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Title: Administrative Assistant
Company: Analytic Acquisitions
Location: Chesapeake, VA
