Overview
Administrative Assistant Jobs in Oakland Park, FL at Equity LifeStyle Properties
Join Our Team at Paint Pros USA!
Paint Pros USA is a trusted, professional painting company committed to delivering high-quality results with precision and efficiency. We are currently seeking a proactive, responsible, detail-oriented, and fully bilingual Office Administrator to support our growing operations.
This role is ideal for someone who is highly organized, thrives in a fast-paced environment, and is confident managing multiple responsibilities. The successful candidate must be able to work both independently and collaboratively and will be given autonomy to manage key administrative functions. A strong sense of responsibility, organization, and reliability is essential.
Position Summary
As our Office Administrator, you’ll be a key part of our team, ensuring smooth day-to-day operations. You’ll manage scheduling, QuickBooks entries, administrative support, and coordination related to projects, vendors, and compliance documentation. This position offers the opportunity to work independently while being an integral part of a supportive team environment.
Primary Responsibilities
Coordinate calendars, prepare billing reports, and assist with estimates
Provide general office support including phone/email correspondence, data entry, and document management
Manage all QuickBooks tasks such as accounts payable and receivable
Maintain accurate and organized records; assist with licensing and permitting processes
Support field personnel and assist with general field condition needs
Assist in Workers’ Compensation and General Liability audits
Maintain up-to-date vendor and subcontractor records and verify insurance compliance
Process change orders, issue purchase orders, and manage contract files
Prepare billing reports, spreadsheets, and project documentation as needed
Qualifications & Skills
Minimum 3 years of administrative experience (construction industry preferred)
MUST be Proficient in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook)
MUST be Fully bilingual in English and Spanish
MUST have Strong organizational skills with the ability to manage multiple tasks and deadlines
MUST be able to work independently and as part of a team
MUST be Highly responsible and self-motivated, with the ability to take initiative and manage tasks autonomously
**Experience with Procore and cost-plus contracts is a plus
Notary certification is preferred but not required
Excellent verbal and written communication skills
Dependable with a professional demeanor and strong attention to detail
Job Details
Position Type: Full-time
Pay Range: $20.00 – $25.00 per hour
Schedule: Monday – Friday | 7:00 AM – 4:30 PM
Location: In-person – Kendall, FL 33186
Education: High school diploma or equivalent required
How to Apply
If you meet the qualifications and are excited about the opportunity to contribute to a growing company, we want to hear from you! Please email your resume to [email protected] with the subject line: Administrative Assistant Application.
Additional Information
Paint Pros USA is an equal opportunity employer and does not discriminate based on race, color, sex, religion, national origin, age, disability, or genetic information. All applicants are subject to criminal background checks and drug screenings as part of our hiring process. All references provided will be contacted
Job Type: Full-time
Pay: $20.00 – $25.00 per hour
Benefits:
Paid time off
Schedule:
Monday to Friday
Ability to Commute:
Miami, FL 33186 (Preferred)
Ability to Relocate:
Miami, FL 33186: Relocate before starting work (Preferred)
Work Location: In person
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Title: Administrative Assistant
Company: Equity LifeStyle Properties
Location: Oakland Park, FL
