Overview
Administrative Assistant Jobs in Palm Beach Gardens, FL at Carr, Riggs & Ingram, LLC
Clark Hill PLC
Position Description
Position: Records Administrator/Backup Receptionist
Reports To: Manager of Records
Status: Non-Exempt
Summary:
The Records Administrator/Backup Receptionist is responsible for providing records administrative support in addition to providing backup reception support for all day to day operations of the reception desk, as needed.
Records Administrator
Prior experience in a law firm or corporate legal department or records department
Data entry and maintenance
Generate barcode file labels; organize file areas; prepare files for offsite storage; retrievals from offsite storage
Scanning and saving documents to the system
Knowledge of Elite Enterprise Records Management software a plus
Proficiency with Microsoft Office Suite (Word, Outlook, Excel) a must
Accurate data entry skills a must
Strong customer service skills
Must be a team player and willing to learn
Strong attention to detail and organizational skills
Self-motivated with ability to work independently and to identify down-time projects
Ability to lift heavy boxes (35-50 pounds)
Backup Receptionist
Provide backup Reception support for all day to day operations of the Reception desk
Greet all clients and visitors to the firm, and contact the appropriate attorney, legal secretary, paralegal or other staff member to announce their presence in an efficient manner
Open, date stamp and distribute all unidentified mail as needed, and distribute office-wide emails if unable to identify the recipient of the correspondence
Schedule conference rooms and arrange for set-up as needed
Team with the primary Receptionist to ensure that appropriate levels of coverage are ensured and maintained at all times
On an as needed basis, may additionally assist with Hospitality and General Office Services duties.
The salary range at the time of posting is $18-$21 per hour, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, and an employee assistance program.
Clark Hill PLC is an Equal Opportunity Employer
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Title: Administrative Assistant
Company: Carr, Riggs & Ingram, LLC
Location: Palm Beach Gardens, FL
