Overview
Administrative Assistant Jobs in Oak Harbor, WA at Whidbey Island Women’s Clinic
Job Summary
We are seeking a highly organized and proactive Assistant to support our Chief Financial Officer (CFO). The ideal candidate will possess exceptional administrative skills and a keen attention to detail, ensuring the smooth operation of the CFO’s office. This role requires a blend of executive administrative support, project coordination, and office management to facilitate effective communication and workflow within the finance and operations departments.
Duties
Provide comprehensive administrative support to the CFO, including managing schedules, organizing meetings, and preparing necessary documentation.
Coordinate projects and initiatives as directed by the CFO, ensuring timely completion and adherence to deadlines.
Maintain organized filing systems for both physical and digital documents, ensuring easy access to important information.
Proofread presentations, and correspondence for accuracy and clarity before submission.
Serve as a personal assistant by managing travel arrangements, expense reports, and other personal tasks as needed for the team.
Handle clerical duties such as answering phones, responding to emails, and managing office supplies.
Foster effective communication between the CFO’s and other departments within the organization.
Experience
Proven experience in an executive administrative support role or similar position is essential.
Strong organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.
Proficiency in office management practices and procedures.
Familiarity with project coordination techniques is preferred.
Excellent proofreading skills with a strong command of grammar and puncuation.
Ability to work independently while also being a collaborative team player.
This position offers an exciting opportunity for an individual looking to advance their career in executive support within a dynamic environment.
Job Type: Full-time
Pay: $65,000.00 – $70,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Day shift
Monday to Friday
Ability to Commute:
Beverly, MA 01915 (Preferred)
Ability to Relocate:
Beverly, MA 01915: Relocate before starting work (Preferred)
Work Location: In person
Show more
Title: Administrative Assistant
Company: Whidbey Island Women’s Clinic
Location: Oak Harbor, WA
