Overview
Administrative Assistant Jobs in Freehold, New Jersey, USA at Centrastate Healthcare System, Inc
Overview
Provides administrative, clerical, and receptionist support for the Nursing Administration department.
Responsibilities
Takes accurate minutes at meetings and transcribes them in the appropriate format.
Maintains and coordinates calendars for department staff as requested.
Maintains organized filing systems to facilitate document retrieval; keeps files up to date by filing all correspondence and documents promptly.
Accurately processes all computer data, including data entry, retrieval, and report compilation.
Prepares, codes, and submits invoices and check requests for payment.
Maintains department records, such as service statistics, patient charges, vendor info, employee leave, in-services, etc.
Prepares clear, accurate reports as needed, maintaining records and logs as required.
Processes paperwork related to patient expirations, private duty nursing, and specialty bed requests, ensuring timely documentation and proper file retention.
Familiar with system, facility, and department policies to handle routine inquiries effectively.
Handles incoming calls, manages routine requests, takes messages, and directs calls appropriately.
Performs clerical duties, drafts, proofreads, and reviews documents, ensuring deadlines are met.
Manages incoming mail, maintains office supplies inventory, and coordinates office-related projects such as Magnet documentation and special projects like the Hospice Kit.
Assists with data collection and entry for specific projects, maintains forms, and coordinates reports and meetings.
Qualifications
High School diploma or equivalent, with additional secretarial training.
Minimum five years of secretarial experience, preferably in healthcare.
Typing speed of at least 50 wpm; shorthand or speed writing skills for meeting minutes.
Proficiency in advanced word processing, spreadsheets, presentations, and database management.
Ability to operate standard office equipment and demonstrate strong writing, organizational, and interpersonal skills.
Physical Demands
Details about the physical demands of the role, emphasizing the healthcare environment and the importance of a supportive work setting.
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Title: Administrative Assistant
Company: Centrastate Healthcare System, Inc
Location: Freehold, New Jersey, USA
Category: Administrative/Clerical (Healthcare Administration), Healthcare (Healthcare Administration)
