Overview
Administrative Assistant Jobs in Budapest, Hungary at Manpower Hungary
Title: Administrative Assistant
Company: Manpower Hungary
Location: Budapest, Hungary
Our Partner is ready to expand their team for1 year!
Your mission is to delight your clients, every day, by facilitating their success, through radical.
Your role is to assist Executives in optimizing their time management by coordinating information from internal and external sources, collaborating closely together.
Everyday tasks:
Calendar Invitations management (solve conflicts, alert about cancellations, and solve urgent situations)
Meetings & Events Arrangements (Internal & External); book rooms and catering if needed
Travel Arrangements (Travel Pre-Approval, Cross Border Travel Assessment (CBTA), Visa, Air ticket, Car Rental, Hotel Booking)
Transportation Coordination, Security Template, International Roaming
International assignment topics (when applicable)
Expenses Reimbursement (CONCUR), City Bank Corporate card management
Buy Services & Goods (Expenses Pre-Approval, BOND catalog items & other purchases)
Medical Reimbursements (when applicable)
Follow-ups, Filing using Box (Keep electronic/paper records ensuring information is organized, protected, and easily accessible)
Handle and prioritize incoming and outgoing correspondence. Receiving and screening Outlook emails, slack messages, letters
Express Mail (Fedex/DHL) and redirecting when appropriate, through the onsite contact
Required competencies:
At leasttwo years’ prior experiencein supporting a senior executive or team in an international environment
High written and verbal communication skills inFrenchandEnglish
Excellent organization and time-management skills
Capacity to manage complex time-shared agendas
Exhibit sound judgment with the ability to prioritize and make decisions
Ability to pay attention to detail
Organization skills
Ability to multitask
Ability to work in an international environment
Interpersonal skills
Comfortable interacting with high-level executives
Agile with the computer and the communication tools (Slack, Webex, Teams, Concur, Outlook…)
Bachelor’s degree preferred
Benefits:
Competitive Salary
Home Office opportunity
Company devices
Starting from May-June
