Overview
Administrative Assistant Jobs in Port Louis, Mauritius at WeCycle Ltd
Title: Administrative Assistant
Company: WeCycle Ltd
Location: Port Louis, Mauritius
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.
Duties and Responsibilities
• Provides administrative support to ensure efficient office operations.
• Follow up on Production Planning and prepare reports for weekly meetings or as required;
• Coordinate the purchase for monthly office expenses and stationaries for staffs;
• Responsible for the procurement of items for the good running of the work operations;
• Recording of invoice and cash transactions on accounting software (Quick Book),
• Handling office tasks, such as filling, generating reports and presentation and setting up for meetings;
• Approved and signed suppliers’ invoices and submit to accounts department for processing;
• Handling of petty cash and follow up on payment to stakeholder
•Answers phone calls and directs callers to appropriate personnel, schedules appointments, and assists clients and other visitors;
• Responds to emails and other digital queries and correspondence;
•Drafts and edits letters, reports, and other documents;
•Prepares meeting agendas and takes meeting minutes;
•Coordinates logistics for meetings, including room setup;
•Uses word processing and presentation software to create and edit documents;
• Works closely with other administrative staff and supports other colleagues as needed;
•Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations;
• Ensures that deadlines are met and adapts to changing priorities;
•Maintains a professional communication to stakeholders and presents a positive and professional image for the organization;
•Responds to and resolves administrative queries and cascade information to HR department (Where applicable);
•Ensure follow up of quality audit
• Attend customer complaints and ensure follow up with Plant Head
•Chase local customers for orders and ensure follow up of deliveries
• Coordinate with Plant Head for WMA samples or other related tests;
• Performs other related duties as assigned.
