Overview
Administrative Assistant Jobs in Clarksville, TN at Austin Peay State University
About Kendra Scott:
We are a fun, talented and driven team dedicated to providing our customers with gorgeous products and a WOW! experience. Family, fashion and philanthropy are at the core of our company and though we move at a very fast pace, we are committed to maintaining a family-oriented work environment and giving back to our community. A passion for great design, dedication to innovation and a strong social media presence are our building blocks for creating a unique and engaging lifestyle brand across all channels, including retail stores, wholesale accounts and e-commerce. Our headquarters are located in the heart of Austin, Texas, and we embrace the unique vibe and energy of our hometown as an inspiration for our brand and company culture.
Position Overview:
We are seeking a proactive, highly organized, and detail-oriented Administrative Assistant to support several members of our Senior Leadership Team and ensure the smooth execution of day-to-day administrative and operational needs. This role is critical in maintaining scheduling efficiency, supporting team events, coordinating travel and expenses, and assisting with key corporate functions. The ideal candidate is someone who thrives in a dynamic environment, exercises discretion, and delivers excellent internal and external service.
Responsibilities:
Administrative & Calendar Support
Provide high-level calendar support and meeting coordination for multiple executives
Maintain and update individual and shared calendars, ensuring accuracy and appropriate prioritization
Promptly communicate meeting changes or shifts in priorities to relevant stakeholders
Serve as a point of contact for internal and external scheduling needs, representing the senior leadership team with professionalism and discretion
Serve as a trusted representative of the executive team in all interactions—via phone, email, and in person—with internal and external stakeholders
Promptly answer calls and respond to messages, acting as the voice and gatekeeper for the team as needed
Support leader in recognition and celebration efforts
Maintain the highest level of confidentiality and discretion at all times
Travel & Expense Coordination
Arrange domestic travel, including flights, accommodations, and local transportation
Prepare travel itineraries and handle last-minute adjustments with agility
Process and track expense reports and reimbursement requests in a timely and accurate manner
Event & Meeting Logistics
Plan and coordinate executive and team events including offsites, happy hours, and celebratory gatherings
Coordinate corporate gifting initiatives on behalf of the senior leadership team for key stakeholders, internal milestones, and seasonal campaigns
Manage hotel bookings, meal arrangements, and venue logistics as needed
Assist with corporate meeting planning including agenda creation, materials prep, catering, room setup, and follow-ups
Assist with meeting materials & agendas ie PowerPoint preparation, timeline creation, etc.
Executive Office & Visitor Support
Manage recognition efforts on behalf of executive team
Serve as the point person for VIP visits to the office—ensuring an exceptional guest experience from start to finish
Own all day-of coordination and troubleshooting to deliver a seamless, branded experience for visiting VIPs
Administrative Systems & Tools
Manage executive use of internal platforms such as NuOrder
Maintain organized files and documentation related to meetings, travel, and expense activity
Support general administrative functions to ensure the senior leadership operates efficiently
Our Ideal Candidate Will Have:
2+ years’ experience as an Administrative Assistant for a high-growth company
A proven ability to execute with consistent delivery and reprioritize based on evolving business needs
Previous experience support SVP or C level in corporate environment
Proficiency in multiple calendar platforms including iCal, Google Calendar and Outlook.
Superb communication and interpersonal skills with ability to tailor communication to different audiences.
Organizational skills and attention to detail.
Strong critical thinking skills to work through challenges and/or scheduling conflicts and identify the best solution.
A strong ability to build cross functional partnerships and work collaboratively
A growth mindset: desire to learn, grow and embrace new ideas
A shared appreciation for our 3 core values of Family, Fashion and Philanthropy
We are an equal opportunity employer and value diversity at our company.
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Title: Administrative Assistant
Company: Austin Peay State University
Location: Clarksville, TN
