Overview
Administrative Assistant Jobs in Toronto – Ontario – Canada at UST
Job Profile Name:
Administrative Support I Job Profile Summary:
Entry-level position with appropriate licenses/training certifications. Has basic skills in an analytical or scientific method or operational process. Works within clearly defined standard operating procedures and/or scientific methods and adheres to quality guidelines. Work is completed with close supervision.
Key Responsibilities:
1. Types letters, memos, reports, and presentation material using appropriate software.
2. Screens phone calls, records messages, and forwards calls to appropriate person/department.
3. Assist in
meeting coordination
, including video conferences, conference calls, office events on/off-site as needed.
4. Work with building office for onsite office management and coordinate w/ internal facilities to ensure alignment.
5. Receives, organizes, and distributes daily mail and ensures timely mailing of department correspondence.
6. Onboarding/Offboarding for employees that include but not limited to: badge set up, cell phone/laptop set up, and assign new desk seating. This position will also assist in collecting these items from employees leaving the company.
7. Performs other clerical or administrative duties as needed; may assist manager in miscellaneous activities in support of projects and/or Human Resources processes.
Functional Knowledge
• Applies basic
analytical skills
or scientific methods or operational processes to perform straightforward activities. Business Expertise
• Understands how the assigned duties relate to others in the team and how the team integrates with others.
Leadership
• Has no supervisory responsibilities.
Problem Solving
• Uses standard operating procedures or scientific methods to guide own work and solve standard problems.
Interpersonal Skills
• Uses
communication skills
to exchange information.
Title: Administrative Assistant
Company: UST
Location: Toronto – Ontario – Canada
Category: Administrative/Clerical
