Overview
Administrative Assistant Jobs in Middleburg, PA at Mid State Paving and Excavating, LLC
About the Role:
Asphalt Contractors, Inc. is seeking a detail-oriented and versatile Accounting & Administrative Support Specialist to join our team. This individual will provide day-to-day support for accounting functions, including accounts payable, accounts receivable, and collections, while also offering administrative assistance across various departments. This is a key support role designed for someone who enjoys variety in their work and thrives in a team environment.
Key Responsibilities:
Accounting & Finance Support (Primary Focus):
Assist with Accounts Payable and Accounts Receivable tasks
Support collection efforts by following up on outstanding invoices
Help with data entry, reconciliation, and organization of financial records
Prepare and distribute customer invoices and statements as needed
Administrative & Cross-Departmental Support:
Serve as a backup for answering phones and routing calls professionally
Support aggregate pits and plants with data entry into the trucking/load ticket program
Assist with compiling and tracking tickets, load logs, and related reporting
Provide general administrative support to HR and other departments (filing, onboarding paperwork, scanning, etc.)
Maintain organized digital and physical records
Qualifications:
1–3 years of experience in accounting support, administrative assistance, or a related role
Working knowledge of Microsoft Office (especially Excel and Outlook)
Strong organizational skills and attention to detail
Ability to multi-task and shift priorities as needed
Excellent communication and customer service skills
Comfortable working independently and as part of a team
Experience in construction or trucking industries is a plus but not required
Why Join Asphalt Contractors, Inc.?
We are a second-generation, family-owned company with over 45 years of experience in the industry. Our team is proud to produce our own aggregate and asphalt, and we perform all phases of construction projects in-house. This role is perfect for someone who wants to be part of a team where every position plays a vital role in keeping the business running smoothly.
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Title: Administrative Assistant
Company: Mid State Paving and Excavating, LLC
Location: Middleburg, PA
