Overview
Administrative Assistant Jobs in Escondido, CA at DSSI, Inc.
We believe real value is powered by the unique skills and experiences of our professionals. The interchange of ideas from a diverse group of people gives our teams an expanded perspective and the ability to find better solutions for our clients.
Company: Black & Veatch Corporation
Req ID: 107661
Job Title: Project Support Assistant
Location: KCP
Department: BVCOR BV OPS ADMINISTRATIVE
Full time/Part time: Full-Time
Recruiter: LaDon JoAnne Perales
Why Black and Veatch?
Black & Veatch allows you to lend your talent and perspective to humanity’s biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1.
Our hybrid environment allows you to balance your work and personal life. At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use.
#LI-LP1
The Opportunity
To provide clerical and project administrative support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.
The Team
As part of BV Operations, your skills will be aligned to projects that support our 3 market sectors- Governments & Environment, Energy & Process Industries, and Connectivity & Commercial. In roles like Engineers, Technicians, and Skilled Specialists you will be engaged with exciting projects across the globe. From small community improvements to grand-scale Mega Projects, you will be Building a World of Difference through infrastructure growth and development while learning and focusing on your own individual development. The foundation of BV Operations provides the ability to move where your skills are needed and allows for a collaborative and innovative culture offering greater challenges and career development opportunities.
Key Responsibilities
Completes simple paper filing activities
Receives and distributes mail
Faxes documents
Copies documents
Prepares files for archiving
Distributes documents
Performs scanning and electronic filing
Answers phones
Greets and directs visitors
Assembles documents (reproduction and collation)
Performs basic word processing and data entry
Maintains simple spreadsheets
Orders office supplies
Maintains project calendar
Arranges project-related meetings, travel and/or events
Generates or distributes ad hoc reports using various business systems and databases to internal project team
Generates simple documents, such as letters and memos
May maintain personal calendar for project manager
May route and track invoices
Performs other general clerical duties as needed
Creates expense reports for project team members
Is coordinator of project communications
Individual contributor with no subordinates
Management Responsibilities
Individual Contributor
Preferred Qualifications
2+ years relevant experience preferred
High School Diploma or equivalent preferred
Preferred Skills:
Basic MS Word skills
Basic MS Excel and PowerPoint skills
Basic MS Outlook skills
Spelling and grammar skills
Concentration and cognitive skills
Initiative
Interpersonal skills
Attention to detail and reading comprehension
Communication skills, including verbal and written skills
Ethics and values
Integrity and trust
Ability to make decisions
Problem-solving ability
Expense Reporting Systems (Creating)
Time Reporting Systems
Time Reporting Policies and Procedures
PeopleSoft and Blueprint Basic Users
Telephony and Webconferencing
Electronic Repository Systems
Travel Systems
Financial Information Systems/Business Reporting System
Minimum Qualifications
Basic word processing and spreadsheet skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Certifications
Work Environment/Physical Demands
Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.
Competencies
Customer focus
Salary Plan
ADO: Administrative Services
Job Grade
004
Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.
Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.
For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here and here.
If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our accommodations request form.
Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obiligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.
Title: Administrative Assistant
Company: DSSI, Inc.
Location: Escondido, CA
