Overview
Administrative Assistant Jobs in Janesville, WI at QPS Employment Group, Inc.
Job Description
General Summary:
Vertex is seeking an experienced Senior Administrative Assistant to support leadership and teams within the growing US Market Access team. The incumbent will provide support and join us on our mission as we scale and work to bring potential new medicines across Cystic Fibrosis, Sickle Cell disease, Acute Pain, and future product and therapeutic areas. They will report directly to the Executive Director, Payer Accounts and Field Operations. Support will span the Director+ levels of the Payer Accounts and Field Operations team and Pricing, Analytics, and Contracting (PACM) team.
This position requires you to be our Boston Seaport office 3 days/week at minimum.
Key Duties and Responsibilities:
Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization
Secures conference rooms, ordering catering and “day-of” logistical and administrative support
Organizes logistics and events for the assigned teams (off-site, workshops, team events)
Coordinates with Human Resources to facilitate interview schedules with candidates
Coordinates visitor registration, including pre-registering and escorting visitors
Vendor communications
Supports travel logistics including sourcing/booking flights/hotels
Completes all expense reports for assigned team members in a timely fashion and per company policy
Coordinates and disseminates meeting materials
Performs various supporting tasks such as creating/amending/formatting documents/presentations in Word, Excel or PowerPoint, pricing, etc.
Submits purchase orders, amendments and changes on behalf of team working in partnership with the Commercial Contracting team and iProcurement (transactional only)
Serves as a departmental resource for the assigned teams for Vertex’s internal technologies (i.e; Outlook, Teams, iProcurement, Concur, vNet, Vertex U, etc.)
Assists with the onboarding of new personnel
Ad hoc project coordination with US Market Access department Sr Manager, Strategy & Operations
Supports special projects
Required Skills:
Proficient in Microsoft Office suite, including Outlook Calendars
Developed time management skills and organizational skills to prioritize work and/or multi-task; autonomously managing multiple projects and competing timelines
Keen attention to detail with ability to proactively identify, communicate and address challenges
Discretion to handle sensitive and confidential correspondence
Proven experience working in a fast-paced environment
Excellent verbal and written communication skills, proactively shares key project updates and insights
Exceptional interpersonal skills across all levels and across matrixed teams
Team player with a track record of developing rapport and credibility with colleagues
Consistently displays sound ethics, good judgement
Required Education and Experience:
High school degree and 3-5+ years of senior administrative experience in a similar role
#LI-BW1
Flex Designation:
Hybrid-Eligible Or On-Site Eligible
Flex Eligibility Status:
In this Hybrid-Eligible role, you can choose to be designated as:
1. Hybrid: work remotely up to two days per week; or select
2. On-Site: work five days per week on-site with ad hoc flexibility.
Note: The Flex status for this position is subject to Vertex’s Policy on Flex @ Vertex Program and may be changed at any time.
Company Information
Vertex is a global biotechnology company that invests in scientific innovation.
Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at [email protected]
Title: Administrative Assistant
Company: QPS Employment Group, Inc.
Location: Janesville, WI
