Overview
Administrative Assistant Jobs in Berkeley, CA at Bonita House
Full Job Description
Job Title:Administrative Assistant
Reports to:Program Director
Program:Transitional Residential Treatment
Classification:Regular, Full-Time, FLSA Non-Exempt
Pay Range:$25 – $29 Hourly
Worksite:Berkeley, CA 94709
Office Hours:Mondays-Fridays 8am-5pm
About Us:Bonita House, Inc. (BHI) is a nonprofit mental health agency with multiple sites in Alameda County and an operating budget of $14.5 million. Founded in 1971, BHI provides social rehabilitation including a full range of Medi-Cal services to adults with co-occurring serious mental health and substance use disorders.
Our Mission:Building community, dignity, hope and wellness through services that support recovery and self-sufficiency with people who are living with serious mental health challenges.
Our Values:Compassion:Committed to caring, dignity and kindness.Respect:Honor each individual and provide highly ethical services.Progress:Leading the way in creating opportunities to change for the better.Resilience:Channeling hope, building strengths to successfully recover, adapt and grow.Embracing Differences:Honor and celebrate our diverse communities and individual uniqueness.
Position Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential administrative support to ensure the smooth operation of our Transitional Residential Treatment program. This role will involve managing administrative tasks, coordinating schedules, communicating with clients and staff, and assisting with program logistics.
Primary Responsibilities
Office Management:
Greet visitors and clients in a friendly and professional manner.
Manage incoming calls, emails, and correspondence.
Maintain office supplies and equipment, ensuring adequate inventory levels.
Client Support:
Schedule client appointments and maintain appointment calendars.
Assist clients with completing intake forms and paperwork.
Provide information about program services and resources to clients and community members.
Data Entry and Record Keeping:
Enter both client and employee information into database systems accurately and in a timely manner.
Maintain electronic and paper filing systems, ensuring confidentiality and security of records.
Assist with compiling and generating reports as needed.
Administrative Support:
Coordinate meetings, conferences, and events, including scheduling, logistics, and preparation of materials.
Assist with preparing and distributing communications, newsletters, and other program materials.
Collaborate with program staff to support program operations and initiatives.
General Assistance:
Perform general clerical tasks such as copying, scanning, and faxing documents.
Assist with special projects and other duties as assigned by program leadership.
Uphold organizational policies and procedures to ensure compliance and effectiveness.
Perform other related duties as assigned.
Qualifications and Requirements
High school diploma or equivalent required; associate degree or higher preferred.
Previous experience in an administrative role, preferably in a nonprofit or healthcare setting.
Must be able to meet and receive a criminal records clearance, as required by California Code, Welfare and Institutions Code – WIC § 5405, federal contractor requirements and/or agency practices.
Must pass post-offer, pre-employment physical, an…
Title: Administrative Assistant
Company: Bonita House
Location: Berkeley, CA
Category:
