Overview
Administrative Assistant Jobs in Las Vegas, NM at Clayton Homes
Duties/Responsibilities:
Responsible for Bookings, processing orders, traveler, and shipping
Provide credit references for customers
Validate and approve invoices for payment
Follow up on past due AR with customers bi-weekly
Set up customers by sending required forms to shared services
Process international paperwork and pre-invoices.
Handles BOL, Packing list, Commercial invoice, USMCA, and freight pallet labels.
Responsible for box label, pallet label, W/S pallet, and stamp on pallet for international shipments
Communicate with customers by emailing them shipping documents and pictures.
Update each customer’s folder by uploading SBOLs and confirming the required information.
Responsible for uploading miscellaneous items to customer folders as needed.
Responsible to create a traveler folder with required documents and confirming traveler packet has documents such us, checklist, PO, OCS, checklist Before Manufacturing, inventory sheet, work instruction, drawings, quality record, and final inspection sheet.
Miscellaneous administrative responsibilities
Required Skills/Abilities:
Excellent communication skills including active listening
Service-oriented and able to resolve customer grievances
Proficient computer skills with the ability to learn new software
Ability to read, understand, and comprehend documents such as work instructions, and procedure manuals
Ability to speak effectively and interact with team members and leadership
Ability to solve practical problems and deal with a variety of variables in a situation
Detail-oriented, organized, and able to multi-task
Must be an energetic self-starter who is driven to succeed
Prompt, reliable, and responsible
Education and Experience:
High school diploma or equivalent
Customer service experience required
Minimum of 2 years in the same or similar role
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer
General office environment, moderate office noise, and exposure to the Manufacturing area
Must be able to lift up to 15 pounds at times.
Title: Administrative Assistant
Company: Clayton Homes
Location: Las Vegas, NM
