Overview
Administrative Assistant Jobs in Ridgeland, MS at Pafford EMS
Department
MEDIA SCHOOL (BL-MSCH-IUBLA)
Department Information
The Media School at Indiana University is built on a decades-long tradition of journalism, film, media, and communication at one of the nation’s premier public universities. Our programs focus on teaching, researching, and creating media from academic, creative, and professional perspectives. The Media School is committed to building and supporting a diverse, inclusive, and equitable community of students, scholars, practitioners, and staff.
This position reports to the Director of Administration and Strategic Initiatives.
Job Summary
Department-Specific Responsibilities
Provides administrative support to a variety of faculty-related processes, including merit review, tenure, and promotion.
Provides limited administrative support to 4 unit (department) directors and Media School faculty, including meeting minutes, onboarding visiting scholars, booking travel for visitors, etc.
Supports special projects for faculty and administration, including accreditation processes, research projects, etc.
Coordinates room and event scheduling for Franklin Hall event spaces and manages meeting rooms via 25Live Pro.
General Responsibilities
Provides administrative support to executives, exercising confidentiality, tact and diplomacy.
Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately
Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries
Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED)
Preferred
Bachelor’s degree
WORK EXPERIENCE
Required
4 years of relevant experience
Preferred
Administrative experience at Indiana University
SKILLS
Required
Excellent organizational skills
Demonstrates ability to maintain confidential information
Strong verbal communication and listening skills
Excellent collaboration and team building skills
Demonstrates excellent judgment and decision making skills
Effective conflict management skills
Preferred
Experience with IU systems including HRMS, eDossier, Buy.IU, Online Course Questionnaire, Elements, 25Live Pro, IUIE, Emburse, Egencia, KFS
Proven success at setting priorities and meeting deadlines
Strong written communication skills
Proven enthusiasm for developing new skills and learning new processes
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Franklin Hall
Indiana University Bloomington Campus
This position is eligible for remote work or to work a hybrid schedule (mix between 2 remote workdays and 3 in-person workdays), subject to change in the future based on university policy and business needs.
Advertised Salary
$44,000-$49,000 annually
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University’s Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
Title: Administrative Assistant
Company: Pafford EMS
Location: Ridgeland, MS
