Overview
Administrative Assistant Jobs in Philippines at Hard Hat Helpers
Title: Administrative Assistant
Company: Hard Hat Helpers
Location: Philippines
🚨 Administrative Assistant (Airbnb Cleaning Services) 🚨
💻 Remote
💰 $7.00/hour
⏰ Part-Time | Central Time (CT)
About the Role
We are looking for a highly organized, proactive, and detail-oriented Administrative Assistant to support the daily operations of a growing Airbnb cleaning company.
This is more than a traditional admin role. We are looking for someone who enjoys creating structure, improving processes, and helping build efficient systems as the business continues to grow.
You'll be responsible for managing calendars, handling basic bookkeeping tasks, maintaining CRM records, organizing internal documentation, and supporting operational improvements. The ideal candidate is resourceful, takes initiative, and is comfortable wearing multiple hats.
Key Responsibilities
Administrative Support
- Manage calendars, schedules, and appointments
- Update and maintain customer and project information within the CRM
- Perform general administrative and operational support tasks
- Assist with additional projects as the business grows
Basic Bookkeeping
- Perform basic bookkeeping and financial record updates
- Organize receipts, invoices, and expense records
- Assist with simple financial tracking and reporting
Process Improvement
- Organize internal files, documents, and training materials
- Help create, document, and improve Standard Operating Procedures (SOPs)
- Identify opportunities to improve workflows and business processes
- Assist in building systems that improve operational efficiency
Qualifications
✔ Previous administrative assistant or operations support experience
✔ Basic bookkeeping experience
✔ Strong organizational and time management skills
✔ Excellent written and verbal English communication skills
✔ Ability to work independently with minimal supervision
✔ Strong attention to detail and problem-solving skills
✔ Comfortable working in a fast-paced, growing business
Technical Skills
- ResortCleaning CRM (preferred)
- Microsoft Office / Google Workspace
- Calendar Management
- Basic Bookkeeping
- CRM Management
- Process Documentation
- SOP Creation
Preferred Experience
⭐ Experience supporting an Airbnb, vacation rental, property management, hospitality, or cleaning company
⭐ Experience creating or improving internal processes and workflows
⭐ Experience organizing documentation and training materials
⭐ Experience supporting small business operations
Ideal Candidate
We are looking for someone who:
- Is highly organized and proactive
- Enjoys creating structure and improving systems
- Can wear multiple hats and adapt to changing priorities
- Takes initiative without waiting for direction
- Learns quickly and enjoys solving problems
- Is dependable and willing to provide additional support when business needs increase
- Is open to working additional hours when needed (paid accordingly)
Requirements
- Reliable high-speed internet connection
- Personal computer and headset
- Quiet and professional work environment
- Available to work during Central Time business hours
- Willing to work additional hours when business demands increase (paid overtime when applicable)
