Overview
Administrative Assistant Jobs in Leonardtown, MD at MEDSTAR HEALTH
AW Programs – The Office Technician (OT) Typing (T) performs duties for maintenance of efficient flow of paperwork; collection, accounting, filing, and tracking of documents. The OT shall perform clerical work and a variety of duties requiring adaptation to various situations. Provide clerical support for the Custody Captains office when necessary.
Facility B Captain – The OT (T) is responsible for all clerical needs of the Facility Captain and Correctional Counselor II in the facility. This position may have responsibility for functional guidance in training and assisting less experienced employees.
ISU – This position requires the incumbent to maintain consistent and regular attendance; communicate effectively (orally and in writing if both appropriate) in dealing with the public and/or other employees; develop and maintain knowledge and skill related to specific tasks, methodologies, materials, tools and equipment; complete assignments in a timely and efficient manner; and adhere to departmental policies and procedures regarding attendance, leave, conduct, and is under the direct supervision of the Investigative Lieutenant.
Visiting – The OT (T) performs secretarial/clerical tasks, must be able to follow oral and written directions, evaluate situations accurately and take effective action. Serves as liaison between the Visiting department and other areas of the institution. Office duties include composing correspondence, filing, mail and document handling, answering phones and other forms of oral communication as well as record keeping and tracking of dated material.
Community Resources Manager (CRM) Office – The OT (T) performs duties for the maintenance of efficient flow of paperwork; collection, accounting, filing, and tracking of documents. Conducts program data entry in data bases, maintains complete up-to-date volunteer information, and oversees and assists with CRM office operations, and maintains compliance with division responsibilities and procedures.
Timekeeping – This position requires detailed and sensitive public contact, independent origination of correspondence involving the knowledge and application of detailed regulations, policies, and procedures, good judgment, and ability to communicate effectively. Duties include work within the Tele-staff Time and Shift System. Acts as a back-up to the Personnel Receptionist as needed. Assist Institutional Personnel Officer with Family Medical Leave Act requests.
Procurement – The OT (T) is responsible for maintaining the copier supplies and ensuring the copier has sufficient paper for the day. Orders all office supplies. Submits and tracks work orders to Plant Operations. Receives, reviews, copies, and submits all CDCR 998’s for the Procurement department.
Chief Deputy Warden (CDW) – The OT (T) is responsible for all secretarial support to the CDW, this position provides administrative support, staff assistance and secretarial support services on institutional departmental matters regarding a variety of highly sensitive and complex issues. Duties are carried out independently, utilizing a high level of initiative and sound decision-making skills.
Warehouse – Duties include a variety of technical business service duties in a variety of functions to include institutional purchasing, performs difficult clerical tasks, review and follow written procurement and warehousing procedures, operate a computer and printer, prepare, review, type various reports and correspondence independently. Handle calls and problems with vendors.
You will find additional information about the job in the Duty Statement.
Working Conditions
About the location – California Rehabilitation Center (CRC) is located in Norco, CA (Riverside County).
CRC is a medium Level II Non-Designated Programming Facility, centrally located near San Bernardino, Los Angeles, and Orange counties and near highways 15, 60, and 91. The primary goals of CRC are to provide an atmosphere of safety and security to the public, visitors, staff, and incarcerated people. The administration at CRC is cognizant of the rights and entitlements of all CRC commitments. We fully support and adhere to a guidelines and provisions governing the Disability Placement Program and the Correctional Clinical Case Management System. In addition to staffing, CRC is also responsible for providing 100+ correctional custody personnel to provide medical guarding and transportation services to Patton State Hospital. CRC also provides Fire Suppression, Conservation, and Community Service assistance to the public.
The Norconian Resort is located on CRC grounds, the resort complex (formally known as Lake Norconian Club) is still largely intact after 70 years as a Naval Base and Prison, and is listed on the National Register of Historic Places. CRC offers an on-site fitness center for staff, nearby shopping centers, and restaurants.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
OFFICE TECHNICIAN (TYPING)
Additional Documents
Job Application Package Checklist
Duty Statement
Position Details
Job Code #:
JC-468091
Position #(s):
079-210-1139-XXX
Working Title:
OFFICE TECHNICIAN (T) – MULTIPLE
Classification:
OFFICE TECHNICIAN (TYPING)
$3,717.00 – $4,654.00
# of Positions:
9
Work Location:
Riverside County
Telework:
In Office
Job Type:
Permanent, Full Time
Department Information
Vision: We enhanced public safety and promote successful community reintegration though education, treatment, and active participation in rehabilitative and restorative justice programs.
Mission: To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.
The California Department of Corrections and Rehabilitation (CDCR) and the California Correctional Health Care Services (CCHCS) are committed to building an inclusive and culturally diverse workplace. We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of cultural backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department.
CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities.
CDCR/CCHCS values all team members. We work cooperatively to provide the highest level of health care possible to a diverse correctional population, which includes medical, dental, nursing, mental health, and pharmacy. We encourage creativity and ingenuity while treating others fairly, honestly, and with respect, all of which are critical to the success of the CDCR/CCHCS mission.
Commitment to California Model
CDCR and CCHCS are proud to partner on the California Model which will transform the correctional landscape for our employees and the incarcerated. The California Model is a systemwide change that leverages national and international best practices to address longstanding challenges related to incarceration and institution working conditions, creating a safe, professional, and satisfying workplace for staff as well as rehabilitation for the incarcerated. Additionally, the California Model improves success of the decarcerated through robust re-entry efforts back into to the community.
Special Requirements
The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
Do not include any confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
Candidates new to CDCR are required to submit to a background investigation process utilizing Live Scan, Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.
Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services. https://www.naces.org/.
CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to www.e-verify.gov.
When submitting supporting documents, PDF file format is preferred. This advertisement may be used for other vacancies that occur during the life of this recruitment.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/7/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
California Rehabilitation Center
Postal
Attn: Personnel – Hiring and Recruitment
P.O. Box 1841
Norco, CA 92860
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
California Rehabilitation Center
Drop-Off
Personnel – Hiring and Recruitment
5th Street & Western Avenue
Norco, CA 92860
Closed on wednesdays, weekends, and holidays.
08:00 AM – 04:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Statement of Qualifications –
A Statement of Qualifications (SOQ) is required and must be submitted with your Employment Application (STD. 678). Applications received without an appropriate SOQ based on the instructions below will be rejected for being incomplete and will not be considered. Note: Resumes, cover letters, and other documents will not be considered as a response to the SOQ. Please refer to the “SOQ” section below for specific requirements.
Statement of Qualifications –
SOQ formatting must be – typewritten in Arial 12-point font, no longer than two pages in length, include your name in the upper left corner, and numbered in the same order as the required content below:
Describe how your experience, education, training, and skills qualify you for this position. Provide specific examples of your roles and responsibilities that relate to the duties and responsibilities of this position.
Please give an example(s) of how you prioritize multiple assignments.
Note: Resumes, cover letters, and other documents will not be considered as a response to the SOQ. Please refer to the “SOQ” section below for specific requirements.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.
Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the (CalHR) Salary and Benefits website at www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx.
Information on benefits and protections provided to public employees by the state civil service act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx.
This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base, and length of appointment.
Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Helen Ochoa
(951) 739-3591
[email protected]
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department’s EEO Office.
EEO Contact:
Hector Lopez
(951) 273-2942
[email protected]
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional information
All applications will be screened based on information provided on your application and or resume. Only the most qualified applicants may be interviewed based on screening criteria. Therefore, it is important that applicants take special care in thoroughly and accurately completing the application describing in detail your work experience history and or education. Incomplete applications will be screened out.
Positions filled as Limited-Term or as a Training and Development may become permanent.
This advertisement may be used to fill other vacancies that occur during the validity of the candidate pool established from this recruitment.
Applicants should have eligibility to be appointed by the final file date of this advertisement and should maintain eligibility in order to be considered for an interview.
Salary posted is the base pay for the classification; various salary ranges may be included. A final salary placement will be made at the time of appointment.
Departments are not required to contact all candidates with list eligibility; therefore, candidates are encouraged to search for vacancies they may be eligible for and apply.
Appointments may be subject to Hiring Freeze exemption, clearance of the State Restriction of Appointment, Reemployment list and Departmental Restriction of Appointment list.
Various methods of appointments may be considered, unless specified in this advertisement. All methods of eligibility include list, transfer, and Training and Development. If you are a state employee requesting a Training and Development Assignment, this MUST be indicated on your application or by selecting “Other” as appointment type and typing in “T&D Assignment” when prompted during online submission.
Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Note: Main communication for this position will be through email. Please ensure you have a valid address on your application.
Examination Information
To obtain list eligibility for the Office Technician (T), before applying for the position(s), you must first take and pass CalCareers examination.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Title: Administrative Assistant
Company: MEDSTAR HEALTH
Location: Leonardtown, MD
