Overview
Administrative Assistant Jobs in San Francisco, CA at Grande Vitesse Systems (GVS)
Overview
We are seeking a professional and highly efficient Executive Assistant to join a small team. The ideal candidate will possess exceptional communication skills and a strong ability to manage multiple tasks efficiently. This role is pivotal in ensuring smooth operations within the office and for the company owner, providing administrative support, and enhancing overall productivity.
Responsibilities
Serve as the primary point of contact for internal and external communications, managing inquiries with professionalism and discretion.
Track vendor accounts and resolve discrepancies in a timely manner, while demonstrating a strong understanding of mathematical concepts for projects
Manage schedules, appointments, and travel arrangements for company owner, ensuring optimal time management.
Perform data entry tasks, maintaining accurate records and files in accordance with company policies.
Ensure safe delivery of products to clients while maintaining strong relationships
Utilizing Quickbooks in addition to Microsoft Office to create documents, spreadsheets, and presentations as needed.
Support project management efforts by tracking deadlines and deliverables.
Collaborate with team members to streamline processes and improve office efficiency.
Experience
Proven experience as an Executive Assistant or in a similar administrative role is preferred, with a focus on accounts payable.
Strong client service skills with a focus on creating positive interactions. Experience in the promotional products industry or with basic shipping documents is a plus, but not required.
Proficiency in Quickbooks and Microsoft Office, specifically Excel and Outlook.
Excellent organizational details with the ability to multitask and meet deadlines with minimal supervision.
Strong communication skills, both written and verbal.
Ability to manage travel schedules, and oversee financial statements in accordance with the company owner’s plans
Experience in processing invoices and payments is preferred.
Join our team and contribute to a positive and encouraging work environment where your skills will be valued and your professional growth is supported.
Job Type: Full-time
Pay: $55,000.00 – $65,000.00 per year
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Work Location: In person
Show more
Title: Administrative Assistant
Company: Grande Vitesse Systems (GVS)
Location: San Francisco, CA
