Overview
Administrative Assistant Jobs in Saint George, Utah, USA at Forte Strong
Summary of Position
The Admin Assistant is responsible for managing all aspects of client billing and collections using billing and tracking software, especially setting up and closing out accounts. They are responsible for paying bills, depositing checks, sorting mail, responding to emails, filing paperwork, answering client billing questions, managing employee time-cards and payroll, onboarding and offboarding new employees, auditing employee files, and filling out forms.
They also provide support to the Operations Director by fulfilling all assignments delegated to them and generally support the Operations Director in the fulfillment of their responsibilities.
Additional Duties and Responsibilities
Manages expense policy/tracking via expense management software (Ramp)
Follows up with clients who are overdue on their accounts
Orders supplies for the office
Addresses problems and concerns with service providers
Pays contractors
Cuts checks for students
Conducts Financial Reviews
Audits and keeps employee files up-to-date
Skills
Clear, concise written and verbal communication
Discretion and discernment of what information is appropriate to share and with whom
Ability to efficiently and effectively manage workflow to complete tasks
Ability to communicate and maintain effective and appropriate boundaries with clients
Qualifications
Excellent communication skills, written and verbal
Pass a background test
Must not have any drug-related charges
Must not have sexual misconduct charges
Must pass a drug test
Must obtain and maintain a CPR/First Aid certification
Must review Provider Code of Conduct
Must have an active driver’s license and reliable transportation
Additional Information
Looking for an administrative assistant to provide high-level administrative support. Responsibilities include preparing invoices, reports, emails, and other documents, using word processing, spreadsheet, database, or presentation software. May also be asked to conduct research, compile data, and prepare papers for consideration and presentation for their direct supervisor to present to the directors and the business owner. General office duties include ordering supplies, maintaining records management database systems and paper filing systems, performing basic bookkeeping work, and managing employee payroll.
Must be able to read and analyze policy and procedure documents and various reports to determine their significance and plan their distribution. Similarly, must be able to open, sort, and distribute incoming correspondence, including email.
Must be able to use a variety of technological tools such as photocopiers, scanners, notebook computers, accounting software, and various other software like Google’s business suite.
Must be knowledgeable in administrative and clerical procedures and systems, computers and electronics, administration and management, and customer and personal service.
Necessary skills include the ability to convey information to others effectively, manage time efficiently, be socially perceptive, give full attention and listen intently to what others have to say, as well as the ability to communicate effectively through writing.
Individuals applying for this position need to be very dependable, cooperative, and have a strong attention to detail.
#J-18808-Ljbffr
Title: Administrative Assistant
Company: Forte Strong
Location: Saint George, Utah, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Admin Assistant, Executive Admin/ Personal Assistant, Clerical)
