Overview
Administrative Assistant Jobs in Richland, WA at Intermech Inc
Full Job Description
Intermech, a wholly owned subsidiary of EMCOR Group, Inc., the world’s leading provider of mechanical and electrical construction and facilities services, Intermech is a full-service mechanical contractor serving the Pacific Northwest and Mountain West region that specializes in mechanical systems, working with clients requiring the highest levels of quality, safety, and project management expertise.
Essential Duties and Responsibilities:
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Greet visitors and handle their inquiries or direct them to the appropriate person according to their needs.
Create, maintain, and enter information into databases.
Use computers for various applications, such as database management or word processing.
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
Review, correct and enter time sheets into database and payroll software.
Process and review new hire paperwork for field employees.
Process and distribute necessary reports internally and externally.
Maintain records of work reports, payroll, and other documentation, organized filing system.
Serve as liaison between field office and main office; project team and field personnel and provide support as needed.
Conserve time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintain confidentiality of company information.
Perform additional assignments as required by the company or as directed by management.
Education and Experience
2 – 5 years working in an administrative role
High school diploma or GED required.
Working knowledge of the construction industry and safety practices a plus.
Proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).
Performance Standards
Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
Must have the ability to make sound decisions and produce accurate and timely results
Must prioritize and organize work in a fast-paced multi-task environment.
Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
Must exhibit a proactive and self-driven work ethic and be willing to take initiative
Must cultivate strong, positive interpersonal skills, fostering effective communication with employees, clients, vendors, and subcontractors.
Teamwork and Accountability: Thrives in collaborative environments, actively contributing to project teams, accepting accountability, and promoting a positive work atmosphere.
Physical Demands
To successfully perform the essential functions of this job, an employee must be able to:
Walk, stand, sit, talk, and listen: These are essential for performing daily tasks and interacting with colleagues and clients.
Use hands to handle or feel objects, tools, or computer keyboards: This requires dexterity and fine motor skills.
Reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl: These are necessary for accessing equipment, conducting inspections, and performing various work tasks.
Lift and/or move up to fifty (50) pounds: Lifting is required for handling materials, tools, and equipment.
…
Title: Administrative Assistant
Company: Intermech Inc
Location: Richland, WA
Category:
