Overview
Administrative Assistant Jobs in Washington, DC at Intellectual Property Owners Association
Full Job Description
About IPO and IPOEF
Intellectual Property Owners Association (IPO) is a 501c6 trade association that represents IP owners and advocates for effective and affordable IP rights. IPO has a subsidiary 501c3 foundation, the IPO Education Foundation (IPOEF) with the mission to promote an understanding and respect of intellectual property and its value to society and a strategic priority to focus on innovation and creation by, within, and for underrepresented communities This position supports both organizations.
IPO Board Management
Responsible for all aspects of board meeting agenda and materials preparation including posting to Board Effect, all related correspondence and scheduling.
Provides support to board-level committees (Executive, Nominations, etc.
Board Member Administration
Helping to Onboard new board members
Scheduling orientation
Distributing handbook and BoardEffect information
Updating website with officers and auditing periodically
BoardEffect Management
Maintaining/Updating to Board Directory, Library, board books, and events
Drafting and sending memos on to the board as requested
General Support, Scheduling, and Travel
Administrative support for Executive Director and staff attorneys
Travel arrangements
Expense report/reconciliation
Serve as back-up person for sending the IPO Daily News email as needed for coverage
Update and send quarterly progress report to IPO board
Handle some aspects of planning and posting to IPO and IPOEF social media accounts, content planning
IPO Education Foundation Support
IPOEF Board Management
Responsible for all aspects of board meeting agenda and materials preparation including posting to Board Effect, all related correspondence and scheduling. Includes distributing meeting invites and RSVPs, attending and controlling slide deck during meetings, preparing meeting minutes for review/approval following each board meeting.
Drafting and sending memos on to the board as requested
Provides support to board-level committees
Annual Foundation Awards Celebration
Processing incoming payments
Sending receipts/post event tax deduction info
Assistance with collecting guest names for tables
Fundraising
Processing payments
Sending thank you letters
Updating the website with donors (+ auditing website periodically)
Board Member Administration
Helping to Onboard new board members
Scheduling orientation
Distributing handbook and BoardEffect information
BoardEffect Management
Maintaining/Updates to Board Directory, Library, board books, and events
Overview
The ideal candidate is highly organized, skilled at multi-tasking, and has some experience supporting one or more executives. This position supports the main IPO board and the Foundation board, and there is crossover where some individuals are members of both boards. There will be times at which both boards of directors (IPO and IPOEF) have meetings on the same day or within a week of each other and a successful candidate for this role will take this in stride, meet deadlines, remain organized, and execute details for both boards and board meetings without error. This role includes significant collaboration with other teams on the staff to assemble meeting agendas, collect and post materials, and seek approvals when needed.
Qualifications
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Title: Administrative Assistant
Company: Intellectual Property Owners Association
Location: Washington, DC
Category:
