Overview
Administrative Assistant Jobs in Madison, WI at SCS Engineers
GRADE
11
LOCATION OF POSITION
Department of Maryland State Police
Princess Anne Barrack
30581 Perry Rd
Princess Anne, MD 21853
Main Purpose of Job
The primary purpose of this position is to perform secretarial duties for all Barrack Investigations Section personnel as well as as the Command Staff. All criminal work performed requires knowledge of the Department rules and regulations, NCIC regulations, UCR regulations, privacy and security laws as well as knowledge of legal terminology. This position also assists in the overall accomplishments of the Department and Barrack goals and objectives.
POSITION DUTIES
Incident Reports-Incoming Incident Reports are processed correctly.
Responsibilities include but not limited to: ascertaining if other agencies or departments are to receive a copy, and if so, forward the same. IF an Incident Report involves juvenile referral(s), a copy is sent to Juvenile Services. When an Incident Report documents the firing of a Department weapon for disposing of an injured animal, a copy of the Incident Report is forwarded to LA.S, Maintain OPS23 and follow the retention scheduled for this file.
At times, incidents occur where a Uniform Criminal/Civil Citation Forms DC28 & DC31 were issued. In cases concerning a juvenile 29rcehle consuming an alcohol beverage, a Juvenile Civil Citation is Issued. Unitor Criminal Civil Citations are also issued for adults who are underage or if an adult purchases alcohol for an underage subject.
Citations are written with regard to the current tobacco regulations. With reference to juveniles, this position is to ensure Juvenile Services receives the citation along with a copy of the Incident Report. For adults, the District Court is sent the citation on a transmittal form and the State’s Attorney’s Office is sent the citation with a copy of the Incident Report. If it is a juvenile, the citation with a copy of the Incident Report is sent to Juvenile Services. This position is to assure that the personnel with the responsibility for UCR statistics are given a count at the end of each month on how many Uniform Criminal/Civil Citations have been issued, for what reason and whether they were juvenile of adult. Incident reports are also initiated for found property, sick and/or injured persons.
Automated Incident Reporting File and the Speed Survey File is kept in a book in the Admin Specialist’s office for reference.
Processing of Expungements. Keep expunged records retained in a secure location. Retain records as outlined by Department policy.
Maintain the Expungement Ledger. Complete the execution of Expungement Orders within the required time. Mark/label each expungement folder, including the date expunged and date to be destroyed (per Dept policy), Ensure a Supplement Report is generated for each expungement, stating the record was expunged (including the petitioner’s name and the date of expungement). Complete and send out a Certificate: of Compliance (letter) to the petitioner, and their attorney (Where Applicable).
Other duties as assigned.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preferred Qualifications:
1. Experience with MD Court System/States Attorney Office, along with proven written and verbal communication with those entities
2. Experience with Google Applications, specifically Google Sheets and MS Office
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties, which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland
SPECIAL REQUIREMENTS
Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.
SELECTION PROCESS
Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED OR QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees.
It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.
PLEASE FILL OUT THE APPLICATION COMPLETELY.
➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.
➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.
➢ Do not leave any answer spaces blank; if a question does not apply, write “N/A”.
➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write “see resume” in your work history or responses to supplemental questions.
➢ Failure to comply with these instructions may result in disqualification.
➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.
EXAMINATION PROCESS
The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.
BENEFITS
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.
If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4493.
TTY Users: Call Maryland Relay
We thank our Veterans for their service to our country and encourage them to apply
As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity
Bilingual applicants and people with disabilities are encouraged to apply
Completed applications, required documentation and any required addendums may be mailed to:
Maryland State Police – Human Resources Division
1201 Reisterstown Road
Pikesville, Maryland 21208
ATTN: Amirah VonHendricks
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Title: Administrative Assistant
Company: SCS Engineers
Location: Madison, WI
