Overview
Administrative Assistant Jobs in Nashville, TN at Southern Land Company Llc
Description:
Operations Clerk
Ontario, CA – Onsite
Who We Are
Mountain Valley Express (MVE) is a leading LTL Carrier and 3PL Services provider with locations across California, Arizona, and Nevada.
With years of experience, a dedicated team, and cutting-edge technology, MVE offers a broad range of services, including less-than-truckload (LTL), full truckload, custom invoicing and auditing, optimization, warehousing and distribution, engineering solutions, and packaging and shipping supplies. Our deep understanding of the market, along with strong carrier partnerships, allows us to deliver highly tailored services that meet the unique needs of our customers.
Benefits
Comprehensive medical, dental, and vision insurance.
401(k) plan with company match.
Company-paid Life and AD&D Insurance policies.
Paid vacation, sick leave, and holidays.
The Opportunity
We are seeking a detail-oriented and reliable Warehouse Office Clerk to support daily administrative operations at our 3PL (Third-Party Logistics) facility. This role is essential in coordinating inbound and outbound shipments, maintaining accurate records, and ensuring efficient communication between warehouse staff, transportation providers, and customers. You’ll play a key part in keeping warehouse operations organized and on track in a fast-paced logistics environment.
Essential Duties and Responsibilities
Shipment Coordination: Schedule and process inbound and outbound shipments; ensure documentation accuracy and compliance with customer requirements.
Communication & Support: Serve as a liaison between warehouse personnel, transportation providers, and customers to ensure clear communication and issue resolution.
Data Entry & Inventory Updates: Maintain accurate data in WMS (Warehouse Management System) or CLI (Carrier Logistics Inc.) system, including inventory adjustments, order entry, and shipping records.
Document Management: Prepare bills of lading, packing lists, receiving paperwork, and other shipment-related documents.
Issue Resolution: Support problem-solving related to shipment discrepancies, delays, or inventory mismatches by coordinating with operations and customer service.
Administrative Support: Assist with filing, reporting, and general administrative duties as assigned by warehouse leadership.
Skills & Attributes
Organization & Attention to Detail: Highly organized with strong data accuracy skills, especially when handling shipping documentation or inventory data.
Communication: Excellent verbal and written communication skills to support coordination across departments and with external partners.
Multitasking: Ability to manage multiple responsibilities and shift priorities in a fast-moving environment.
Customer Focus: Professional and responsive in addressing internal and external inquiries.
Technical Proficiency: Proficient in Microsoft Office (Excel, Word, PowerPoint, Access); experience with WMS or CLI systems is a plus.
Problem Solving: Capable of identifying issues and assisting in implementing timely resolutions to support continuous warehouse flow.
Requirements:
Minimum Requirements
Education: High school diploma or GED required.
Experience: Prior experience in a warehouse, logistics, or 3PL office environment preferred.
Skills: Strong computer and administrative skills, including familiarity with inventory systems and transportation documentation.
Compensation
Compensation: $18.50 – $23.00 an hour, based on experience and location.
Classification: Non-exempt, subject to all applicable state and federal laws.
Work Environment
This is a full-time, at-will position with typical work hours scheduled Monday- Friday.
This is an onsite position, located at the posted Terminal.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer
Frequent walking throughout the facility and between departments as part of daily operational tasks
Ability to lift and/or move up to 20-25 pounds.
Ability to navigate each department and the company’s facilities as needed.
Equal Opportunity Employer
Mountain Valley Express is an at-will and equal opportunity employer. We are committed to employing and assigning the best-qualified candidates without discrimination based on race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve and National Guard status, or any other status or characteristic protected by law.
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Title: Administrative Assistant
Company: Southern Land Company Llc
Location: Nashville, TN
