Overview
Administrative Assistant Jobs in Orland Park, IL at Barbee Tax Consulting, LLC
COUNTY OF BUCKS
JOB TITLE:
Administrative Assistant
JOB CODE:
864
DEPARTMENT:
Fire Marshal
UNION:
00
FLSA STATUS:
Non-Exempt
GRADE:
POSITION SUMMARY:
The Administrative Assistant provides essential support to daily operation of the office. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. Additionally, assist in various administrative tasks, including scheduling, records management, and alarm coordination. This employee should be a motivated self-starter, is encouraged to share new innovative ideas and suggestions for enhancing office efficiency and improving the overall work environment.
Essential personnel position. Essential employees are obligated to report to work as scheduled or remain at work to support emergency management activities. May be required to work non-traditional schedules including evenings, nights, weekends, and holidays. Maybe required to work at alternative work sites including but limited to non-traditional office environments.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Central Station Oversight: Manage and monitor County facility Central Station alarm system; update alarm system entries, transmitters, emergency instructions, and document/schedule system testing and maintenance.
Communications & Records Management: Handle formal and informal departmental communication with public and public safety agencies (Phone/Email/formal writing); type, file, and maintain confidential records, inspection data, and investigative reports.
Data & Reporting: Maintain fire marshal database; compile county-wide fire department statistical data for summary reports; support development of annual reports and documentation.
Procurement & Financial Support: Process purchase requests, Shipping & receiving; maintain financial records. Continuous budget monitoring.
Timekeeping & Office Operations: Enter personnel time records weekly; perform general office duties; ensure an orderly work environment.
Support Functions: Staff the County Emergency Operations Center (EOC) when needed; attend meetings/take minutes as directed by the Fire Marshal.
Other Duties as assigned: Support BCFM and Emergency Services Division as needed and directed by Division Leadership; additional educational opportunities as approved and/or directed by Division Leadership.
Travel- Occasional travel may be required.
QUALIFICATIONS REQUIRED:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High school diploma or equivalent. (Associate’s degree preferred)
Typing skills – minimum 30 wpm. (Complete typing test)
Working knowledge of Microsoft Office Suite computer programs including Teams, Microsoft Word, Microsoft Excel, Microsoft Access and Microsoft Power Point. average or better skill level in Word and Excel
Must possess and maintain a valid driver’s license
Must complete ICS 100, 200, 300, 400, 700, 800 and IS703 within one year or when available
EMA County Associate within two years or availability of required classes
Knowledge of modern office practices.
Ability to work in both a team and independent environment.
Problem solving and process development skills.
Ability to manage multiple projects and meet established deadlines, Ability to maintain a high level of confidentiality.
Possess a command of the English language and the ability to assimilate technical terminology specific to the department.
Knowledge of fire, burglar and panic alarm system type operations and management (Preferred).
Knowledge of the County financial management [LL1] system (preferred).
Job Details
Job ID
6225
Category
Full-Time Non-Exempt, Hourly
Status
Open
Fire Marshal
Salary
Pay Rate: $24.03 – 26.43 hourly. Based on experience. WPM: 30
Posted
June 27, 2025 2:00 PM
Closing
Open Until Filled
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Title: Administrative Assistant
Company: Barbee Tax Consulting, LLC
Location: Orland Park, IL
