Overview
Administrative Assistant Jobs in Springfield, MO at The Elder Law Group
ADMINISTRATIVE ASSISTANT – RECEPTIONIST
POSITION SUMMARY
This is a full-time, non-exempt position for the person who will perform a variety of administrative and office support activities for the Harris County – Houston Sports Authority (HCHSA).
This person must be a team player with the ability to take on multiple tasks with creativity, accuracy, enthusiasm, and attention to detail.
SPECIFIC DUTIES
Project a vivacious, friendly and business-professional image through in-person and telephone interaction;
Answer incoming telephone calls timely and route appropriately, taking accurate messages when required;
Welcome visitors and announce their arrival to appropriate staff member;
Validate guest parking as needed;
Open, sort and distribute incoming packages and correspondence;
Coordinate courier and delivery services as required by staff members;
Coordinate meetings using the Outlook calendar function; reserve appropriate conference rooms; handle food and beverage catering when necessary;
Serve as liaison with building management, security and garage personnel;
Assist in the management of Authority’s Suite at Minute Maid Park for Houston Astros home games;
Assist with Board of Directors, Committee meetings as needed, including Sports Authority Foundation Board meetings;
Manage offsite records storage;
Create and modify memos, letters, reports and other documents;
Create spreadsheets and slide presentations;
Coordinate travel arrangements (air, hotel and ground) as required;
Prepare expense reports;
Maintain current interoffice telephone directory;
Maintain acceptable levels of office and kitchen supplies; maintain copy room in neat and orderly manner, including Mail bins
Other projects as assigned
QUALIFICATIONS
High school graduate (some college preferred);
Minimum four years’ secretarial experience;
Typing skills of at least 50 wpm;
Strong working knowledge of PCs and PC-based software, including Microsoft, Word, Excel, Outlook and PowerPoint;
Strong oral/written communication skills;
Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar necessary for proofreading;
Ability to work efficiently in a multi-tasked environment while maintaining a professional image;
Working knowledge of office procedures, office equipment, copiers, scanners, etc.;
Highly organized individual with good reasoning skills with attention to details.
Must demonstrate dependability, the ability to meet deadlines, reliability, and following through on assigned tasks.
SALARY RANGE:
$35,000 to $45,000/year ($16.83/hour to $21.64/hour)
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
Title: Administrative Assistant
Company: The Elder Law Group
Location: Springfield, MO
