Overview
Administrative Assistant Jobs in Little Rock, AR at KAJACS Contractors, Inc
Administrative Assistant
496206
Grand Forks, North Dakota, United States
Indigenous Health
Administrative/Professional
Hybrid
Full-time Staff
Closing on: Mar 17 2025
Salary/Position Classification
$45,000+ Annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
40 hours per week
100% Remote Work Availability: No
Hybrid Work Availability (requires some time on campus): Yes
Provide support for the administrative core of the COBRE Indigenous Trauma & Resilience Research Center, such as filing and records management, travel and billing assistance, calendar management, correspondence, and other clerical responsibilities. Manage the logistical aspects of the Colloquium Series and annual Symposium. Assist the Grants and Project Coordinator in managing the operational aspects of the grant, tracking progress, and communicating effectively with internal stakeholders and collaborating organizations.
Duties & Responsibilities
Provide administrative support for the COBRE grant
Assist the Grants and Project Coordinator with requests for applications (RFAs), annual programmatic reports, and other areas as needed.
Coordinate meetings by developing agendas and scheduling communications.
Ensure appropriate communication among all COBRE stakeholders.
Assist all COBRE stakeholders with inquiries related to administrative matters.
Maintain the Smartsheet Admin Core Activity Tracker and other evaluation components.
Identify and comply with all grant reporting requirements as required by internal policies and procedures, as well as the rules of external funding agencies.
Ensure timely and accurate follow-up on all projects and appointments.
Assist with organizing the programmatic share-drive information files and folders.
Plan meetings as directed, including preparing agendas, taking minutes, and providing consistent follow-up.
Assist with the creation of presentations, reports, etc.
Coordinate travel and other expense reporting and all other vouchers
Process purchases through Jaggaer
Assist in maintaining, auditing, and monitoring assigned sections of COBRE’s budget.
Audit and reconcile monthly finance and human resources reports.
Assist Grants and Project Coordinator with COBRE’s budget projections.
Assist Grants and Project Coordinator with coordination of the annual RPPR.
Other duties as assigned.
Oversee and coordinate the Annual American Indian Health Research Conference (referred to as ITRRC Symposium) by following UND SMHS policy and procedures.
Create a conference agenda by showcasing research activities by COBRE junior investigators.
Coordinate COBRE quarterly Colloquium Series.
Coordinate speaker agreements, travel accommodations, catering, event forms, parking, etc.
Work with ACET on evaluation tasks to ensure accurate milestone tracking and to identify strengths and areas for improvement.
Keep records of COBRE events and incorporate them into annual program reports.
Maintain the ITRRC website with information on upcoming events.
Participate in and support the recruitment of applicants for research and pilot projects.
Support the Grants and Project Coordinator in drafting RFAs and monitoring applications.
Maintain the ITRRC website with information on RFAs.
Provide assistance to all applicants with inquiries related to RFAs.
Participate in professional development opportunities and networking events that align with the Administrative Core’s specific aims.
Identify suitable training sessions or conferences that enhance proficiency in administrative tasks and event planning and deepen understanding of Indigenous trauma and resilience research.
Participate in networking events to cultivate and enhance relationships with Indigenous researchers, allied researchers working within Indigenous communities, and Indigenous communities themselves to promote awareness of the ITRRC and DIH programs.
Required Competencies
Excellent interpersonal, verbal and written communication skills
Ability to work in deadline-driven environment
Ability to prepare complex documents that include figures, images, and text
Ability to listen and develop information into grant proposals
Ability to work collaboratively with faculty, researchers, and others in various disciplines
Strong editing skills with attention to English language grammar, syntax, and spelling
Strong contributor in team environments
Ability to work independently, while meeting deadlines
Ability to handle multiple assignments, ensuring accuracy and attention to detail
Ability to maintain confidentiality of research and other relevant information
Strong organizational and record keeping skills
Minimum Requirements
High School diploma or GED
Four years of directly related experience
Experience working with federal grant structure and compliance requirements.
Experience with Microsoft Office (Excel, Word, Outlook)
Successful completion of a Criminal History Background Check
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.
Preferred Qualifications
Bachelor’s degree in public health or related field
Experience with PS-Finance, HRMS, and Grant modules
Knowledge of NDUS/UND policies and procedures, especially in areas of grants management, financial management, procurement, and travel
Experience with Peoplesoft Finance, HRMS, Jaggaer, and Campus Connection.
Experience with event planning (conferences, seminars, etc.)
Experience working in Indigenous populations
To Apply
For full consideration, applications must be received by the closing date and include the following materials:
Resume
Cover Letter
Names and contact information of 3 professional references
Please note, all employment postings close at 11:55pm CST.
Position Benefits
Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.
Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.
UND also offers an employee tuition waiver and a variety of professional development opportunities.
Find out more about UND’s great benefits and perks here!
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Job Alert
Departments
Departments
Indigenous Health
Categories
Categories
Administrative/Professional
Hybrid
Employment Type
Employment Type
Full-time Staff
Locations
Locations
Grand Forks, North Dakota, United States
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Additional Information
Find out why Grand Forks is Cooler.
All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.
Need help?
Please email the Human Resources Department at [email protected] or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University’s employment process, including completion of the online application process, please contact our office in advance of your participation or visit.
Veteran’s Preference
Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant’s unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.
Confidentiality of Application Materials
Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.
Applicant Statement
All qualified applicants will receive consideration for employment without regard to disability or protected veteran status. People with disabilities and veterans are strongly encouraged to apply.
Clery Statement
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.
Title: Administrative Assistant
Company: KAJACS Contractors, Inc
Location: Little Rock, AR
