Overview
Administrative Assistant Jobs in Niles, IL at PM Control Systems Pte Ltd
PURPOSE
The Administrative Assistant assists and supports the Administration/Management with daily
activities and projects to ensure smooth operation of the company. This position performs a
variety of administrative tasks as assigned by the Administration/Management.
Duties
Provide administrative support to ensure efficient operation of the office.
Answer phone calls and support visitors.
Carry out administrative duties such as filing, typing, copying, scanning etc.
Support the team by performing tasks related to organization and strong communication.
Provide information by answering questions and requests.
Contribute to team effort by accomplishing related results as needed.
Perform duties in a safe manner.
Demonstrate an awareness of compliance with office safety.
Demonstrate a thorough knowledge of company safety policies and procedures;
participates in the identification and evaluation of potential department safety problems
as observed.
Adhere to OSHA and infection control guidelines 100% of the time as observed.
Assist Administration/Management with any pending needs
Scan and create new documents as needed under the direction of the
Administration/Management.
Update documents in Google Drive under the direction of Administration/Management.
Address any outgoing mail; ensure it is mailed in a timely manner as needed.
Perform duties in a safe manner
Demonstrate an awareness of compliance with office safety.
Demonstrate a thorough knowledge of company safety policies and procedures;
participate in the identification and evaluation of potential department safety problems as
observed.
Adhere to OSHA and infection control guidelines 100% of the time as observed.
Develop and maintain personal and professional skills
Attend 100% of all mandatory staff meetings per year unless excused as evidenced by
documentation.
Actively participate in performance improvement activities as observed or documented.
Establish realistic professional goals as evidenced by the annual performance evaluation
Actively keep abreast of departmental and organizational activities by initialing log and
posted material.
Demonstrate flexibility in response to unexpected change in workload or situation as
observed.
Support the mission and goals of the company as observed.
Read all emails within 24 hours as documented.
Perform other duties as required.
Demonstrate safe and cost-effective practice
Consistently adhere to OSHA bloodborne pathogen guidelines; applies universal
precautions per company standards as observed.
Consistently utilize proper body mechanics as observed.
Accurately complete incident reports within the shift of occurrence and immediately
communicates critical incidents to the appropriate person per the organizational chart.
Consistently allocate resources to reduce waste and minimize costs as observed.
Consistently complete assigned duties within stated shifts in a timely manner as observed
and documented.
Set challenging goals
Produce quality work in a timely fashion
Find better/more efficient ways to do things
Maintain current knowledge and skill
Participate in quality and process improvement efforts
Keep work area clean, safe and secure
Act Flexibly
Adapt to change
See the value of different opinions and new ideas
Change plans and objectives given new direction or priorities
Handle stressful situations effectively
Meet Customer Needs
Meet internal and external customers’ needs
Find new ways of satisfying customers
Participate in service improvements efforts
Listen and respond to customers
Treat customers with compassion and respect
Work as a Team
Work as a team player
Pitch in to help those in need
Communicate with others appropriately
Listen and respond to others
Handle conflict situations effectively
Foster trust and respect within the team
Participate in committees/task forces
Foster Diversity in the Workforce
Treat all associates and customers with respect, integrity and dignity regardless of
background, race, age, gender, gender identity, sexual orientation, religion or disability
Treat all associates and customers fairly
COMPETENT LEVEL
QUALIFICATIONS
MINIMUM LEVEL
QUALIFICATIONS
SKILLS
(Typing and special
machinery)
Knowledge of accounts receivable
Knowledge of office administration and
procedures
Knowledge of general bookkeeping procedures
Knowledge of general accounting principals
Knowledge of
instrumentation used in office
(fax, scan, copy)
Basic computer skills
Knowledge of the internet
Knowledge of multi-line
phone system
EDUCATION
AND
EXPERIENCE
(Degrees, years in
profession)
2 years full time office experience within the
last 5 years in a medical setting
IT Knowledge
High School Diploma or
equivalent
Special Job
Characteristics
Detail oriented
Skilled in mathematics
Analytical thinking
Strong communication skills
Ability to detect errors
Long hours
Fast paced work environment
with established time
constraints-Proficient in
relevant computer software
Must be able to work
overtime when required
Must be able to multitask
while maintaining accuracy
Must work well with others
Show more
Title: Administrative Assistant
Company: PM Control Systems Pte Ltd
Location: Niles, IL
