Overview
Administrative Assistant Jobs in Jacksonville, FL at SNI Companies
Title: Administrative Assistant
Company: SNI Companies
Location: Jacksonville, FL
SNI is seeking an Administrative Assistant to handle a range of administrative and clerical responsibilities. The role involves supporting our managers and staff, addressing daily office needs, and overseeing general administrative functions within the company. Key duties for this position include assisting various departments with ordering office supplies, managing mail services such as express packages and certified mail, as well as processing weekly payroll checks. The ideal candidate will possess strong oral and written communication skills and be proficient in organizing tasks using tools like Microsoft Office. If you have prior experience as an Administrative Assistant and are familiar with the construction industry, we would like to speak with you.
General Responsibilities:
Answer phone calls and route them accordingly.
Receive and distribute mail to the designated departments.
Maintain confidentiality of all information at all times.
Draft and send emails, memos, letters, faxes, and various forms of correspondence.
Assist in organizing meetings and preparing necessary materials.
Manage all express deliveries effectively.
Foster positive relationships with vendors.
Order office supplies while researching new deals and suppliers for cost-effectiveness.
Ensure the office environment is clean and presents a positive impression to staff and guests.
Support the hiring process and onboarding for new employees.
Handle general clerical tasks such as filing and data entry.
Provide assistance to visitors as needed.
Serve as the primary point of contact for both internal teams and external clients.
Collaborate with executive assistants to manage requests from senior managers.
General Requirements:
Minimum of 3 years of experience in customer service and office clerical roles.
Proficient in Microsoft Office Suite, including Outlook, Word, and Excel
Familiarity with Microsoft Teams and SharePoint
Availability to work onsite from Monday to Friday
Capable of maintaining confidentiality
Strong time management skills with the ability to prioritize tasks effectively
Keen attention to detail along with problem-solving abilities
Excellent written and verbal communication skills
Well-organized with the capacity to manage multiple tasks simultaneously
High School diploma; additional qualifications as an Administrative Assistant are a plus
Company Perks:
Relaxed office atmosphere with a comfortable working environment
No direct interaction with the general public
Employer fully covers employee medical insurance
401(k) plan available with company matching contributions
