Overview
Administrative Assistant Jobs in Elmwood, LA at Kid Gloves
Description
This position is in the office and not remote.
Position Summary
Why It’s a Great Opportunity
As a creative and accomplished administrative professional who loves supporting leaders, Pierce County’s Clerk of Superior Court has an exciting opportunity for you! As a Pre-Trial Administrative Assistant, you will have the opportunity to make real and lasting impacts on our work as we strive to reduce the reliance on jail and help implement systematic changes that result in more equitable disbursement of pretrial justice. We work to protect the community while reducing racial, economic, cultural, and other disparities in pretrial release decisions. You will be a key member of the team attending divisional meetings, taking minutes, responding to customer phone and email inquiries, helping develop training manuals, and maintenance of employee files with the utmost confidentiality. You will use your good judgment, professionalism, and ability to anticipate needs as you support the Pre-Trial Services.
Why It’s a Great Department
The Clerk of the Superior Court’s work is mostly administrative in nature, providing essential services for the community through maintaining the records of all cases filed in the Superior Court. We are an essential service helping people navigate through unfamiliar territory during challenging times with knowledge and empathy creating safe spaces for residents of the county. To learn more about the Pre-Trial Services division of the Clerk’s Office, visit our department website Pretrial Services | Pierce County, WA – Official Website.
Learn more about the Clerk of Superior Court on our website.
How to be Successful in the Role
Bring in your understanding of confidentiality, customer service and modern administrative practices along with a “can do” approach and you will thrive in this role. With your exceptional communication skills, you will be communicating in person and through a variety of electronic modes (phone, email, instant messaging, video conferencing) to assist customers and support your team. Multi-taskers, those with a high fluency in Microsoft Office Suite of programs (Word, Excel, PPT, and Outlook), and quick learners will be successful in this environment.
Your Future in this Role
Your work will directly impact your community and it offers a great foundation for future positions within the Clerk of Superior Court and Pierce County. There is great opportunity for growth and development within this role and you will receive cross training from the Office Assistant series preparing you for opportunities across all divisions of the county. This is your career, and we want you to be successful!
Core Daily Responsibilities:
Providing high level administrative support to Pre-Trial Services; answer questions on status of current projects exercising discretion in the type of information given, make appointment, relay messages of confidential nature.
Coordinate related office functions; assist in procedure development; perform duties of a highly confidential nature; may conduct research activities.
Handle related correspondence; compose letters and responses to correspondence and memoranda.
Assist in the management of the office. Develop and recommend office policies and procedures. Implement changes subject to approval of supervisor.
Participate in the collection of data and preparation of complex reports requiring thorough knowledge of departmental operations, procedures and regulations. Conduct research and special studies in needed areas and prepare reports with recommendation for corrective actions.
Represent supervisor or department at meetings; address administrative and policy matters, explain and interpret complex rules, policies and operating procedures. Provide information and advice concerning specialized or technical services rendered and related office functions including response to difficult problems and questions raised by the public or by employees.
A classification description with a more detailed list of essential function can be found here.
Qualifications
MINIMUM QAUALIFICATIONS
Three or more years of progressively responsible clerical/administrative experience which includes experience directly related to the duties of the position.
Additional education or experience may substitute for the recruiting requirements.
Submit a current resume with your application. Applications without a resume will be considered incomplete.
As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.
Supplemental Information
To be considered for this opportunity please:
Complete and submit a detailed online Pierce County Employment Application by selecting “APPLY” above or go to: www.piercecountywa.org/jobs.
Applications without a cover letter will not be considered.
If you have a question about this opportunity, please email the Recruitment Team at [email protected] specify the Job Number and Title.
If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.
This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County’s needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.
At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?
We are unable to sponsor or take over sponsorship of an employment visa at this time.
Title: Administrative Assistant
Company: Kid Gloves
Location: Elmwood, LA
