Overview
Administrative Assistant Jobs in Tacoma, WA at Fathom Seafood
Description:
This position is located in Wilmington, Delaware. The Catholic Diocese of Wilmington is seeking an Assistant to the Director of Development, who will be responsible for the day-to-day general operations of the Development Office, providing administrative support to the Director and assisting with program coordination for the major fundraising efforts of the office.
The schedule for this full-time position is Monday through Friday, 8:30 am – 4:30 pm, and may require occasional availability outside of normal business hours to support events as needed.
Essential Functions:
Maintain appropriate office flow for a variety of projects.
Maintain the Director of Development’s calendar; organize materials for meetings and make necessary meeting arrangements.
Under the direction of the Director of Development, prepare and circulate correspondence and memoranda to ensure proper function of Development projects: prepare manuals and materials (printed) including but not limited to Increased Offertory, Parish Capital Campaigns, Share in the Spirit, Faith and Charity Catholic Appeal, Planned Giving.
Process stock gifts for department-implemented campaigns in addition to gifts to diocesan ministries, parishes, and schools. Provide donor instructions to initiate stock gifts and payments through Give Central and credit card. Coordinate with the Finance Office receipt of net proceeds and distribution to the designated entity.
Verify and process contractor and vendor invoices; submit to the Finance Office for payment.
Provide support for the Faith and Charity Catholic Appeal. Process and acknowledge IRA’s, donor-advised, and matching gifts. Record deposits, credit card, and PayPal payments.
Maintain and record invoices for the Development Office’s budgets. Provide the Director with monthly expense ledgers after tallying with the operating statements from the Finance Office.
Prepare vouchers and remittance slips for the Finance Office.
Coordinate with the independent financial aid evaluation company. Manage contacts with schools in the distribution of materials and related instruction.
Prepare Vision for the Future allocation reports; submit reports to the Finance Office; distribute allocation checks to schools.
Maintain the Vision for the Future tuition assistance recipient file verifying annual allocations and the sponsorship of recipients by specific donors. Inform applicants and schools of the final distribution outcome.
Assist families who are appealing for aid after the fund has been awarded and distributed.
Serve as liaison between parish secretaries and the Development Office to ensure the required and timely inclusion of collection information in parish bulletins.
Maintain by-parish collection results.
Requirements:
Minimum Qualifications:
High School diploma with a business concentration and seven years of progressively responsible and varied secretarial experience, or equivalent combination of education and experience.
Proficiency in the use of office equipment and a variety of software programs such as Microsoft Word and Excel, WordPress and Raiser’s Edge programs.
Demonstrated strong organizational, planning, and research skills.
Strong interpersonal skills and effective written and oral communication skills.
Ability to manage multiple tasks simultaneously and meet required deadlines.
Strong problem-solving and decision-making skills.
Ability to maintain confidentiality while working with confidential/sensitive materials, information and data.
Ability to build trust and rapport with individuals from diverse cultural, socio-economic, and ethnic backgrounds.
Willingness to consent to a satisfactory criminal background check and drug screening in accordance with applicable laws.
Commitment to the mission and values of the Catholic Diocese of Wilmington.
Schedule:
8 hour shift
Day shift
Benefits:
403(b)
403(b) matching
Health insurance
Dental insurance
Vision insurance
Life insurance
Paid time off
Employee assistance program
Title: Administrative Assistant
Company: Fathom Seafood
Location: Tacoma, WA
