Overview
Administrative Assistant Jobs in Marietta, OK at Mercy
JOB STATUS:
OPEN
POSTING DATE:
04/18/2024
CLOSING DATE:
05/01/2024 04:00 PM
POSTING NUMBER:
045563
LOCATION:
Admin Teaching & Learning – 874
POSITION TITLE:
Secretary/Administration Department Level
JOB DESCRIPTION:
Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a department director and other staff.
DUTIES and RESPONSIBILITIES:
Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
Compile, maintain, and file all reports, records, and other documents as required.
Update handbooks, policy manuals, and other documents as assigned.
Maintain physical and computerized files, including mailing lists, records, visitor logs, and office communications.
Prepare materials for Board of Trustees meetings, if applicable.
Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations as necessary.
Order and maintain inventory of office supplies and program equipment.
Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures as necessary.
Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
Maintain a schedule of appointments and make travel arrangements for department staff.
Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
Receive, sort, and distribute mail and other documents to department staff.
Assist staff, parents, and community as needed.
Assist in training new secretarial staff to the department.
Maintain confidentiality of information.
Other duties as assigned.
Regular attendance.
EXPERIENCE:
One to three years secretarial experience
QUALIFICATIONS:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient skills in keyboarding, data entry, word processing, and file maintenance
Ability to use personal computer and software to develop spreadsheets, databases, presentations, and word processing documents
Ability to prioritize workflow to address the multiple needs of the supervisor or the department
Ability to multi-task numerous complex administrative activities
Effective organizational, communication, and interpersonal skills
Basic math skills
CONTACT INFORMATION:
Mental Demands/ Physical Demands/Environmental Factors:
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
APPLY TO:
Additionally, once you’ve logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Directors have requested no telephone calls, please.
GROUP / GRADE:
K-12
SALARY:
PAY GRADE: AS – 6 – Minimum hourly rate – $19.75
Title: Administrative Assistant
Company: Mercy
Location: Marietta, OK
