Overview
Administrative Assistant Jobs in Augusta, ME at Action Facilities Management
FLSA: Non-Exempt
The Receptionist/Administrative Assistant operates multi-line telephone system and directs callers to appropriate personnel. Greets all visitors, determines their needs and directs them to appropriate personnel/office. Assists management with special projects as assigned.
Major Duties and Responsibilities:
Ensures that front office is clean and organized.
Answers all incoming phone calls and takes messages appropriately.
Distributes faxes upon receipt.
Sorts mail in a timely and efficient manner and distributes it to the appropriate in-boxes.
Communicates any front office concerns to manager.
Facilitates correspondence deliveries and pick-ups as necessary.
At the direction of manager assists office personnel with administrative duties, light accounting duties, and other special projects.
Greets all visitors courteously, determines their needs and directs them to the proper person and/or office.
The above listing represents the general duties considered essential functions of the job and is not to be considered a detailed description of all the work requirements that may be inherent in the position.
High school diploma or GED.
Minimum one (1) year office related experience and/or training.
Knowledge of business letter formats and composition.
Excellent written and verbal communication skills.
Excellent organizational skills.
Meticulous attention to details and accuracy..
Strong interpersonal skills
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job tasks are performed in an office environment with moderate environmental conditions present as regard to temperature, noise levels, etc.
While performing the duties of this job, the employee is regularly required to sit for long periods of time and use hands to handle office equipment, paper reports, etc. The employee frequently is required to stand and walk. May occasionally be required to lift up to 25 pounds a distance of 30 feet as needed. Must be able to move freely throughout the location, including moving up and down stairs. Must be able to sit for up to 95% of the work day.
Madison Marquette is an Equal Opportunity Employer
Title: Administrative Assistant
Company: Action Facilities Management
Location: Augusta, ME
