Overview
Administrative Assistant Jobs in Los Angeles, CA at Securitech Security Services
About NYC Health + Hospitals
Empower Every New Yorker — Without Exception — to Live the Healthiest Life Possible
NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.
Job Description
Office Management
Maintenance of HR Offices
Inventory control and order supplies
Repair orders and new equipment requests
Management of HR Conference rooms
Administrative Support
Calendar management and meeting scheduling for CHRO
Attend meetings and transcribing notes
Email distributions and announcements to staff
Prepare agendas, correspondences and other documents for various meetings
Answer and screen phone calls
Finance Management
Process invoices for payment
Create blanket POs and POs
Reconcile POs and invoices
Determine yearly budget for HR support services
Employee Engagement
Point person for complaints escalated to HR regarding compensation and various issues
Liaise with various departments to resolve employee concerns (leaves, payroll & internal/external dept)
Work with Labor to complete actions to extend employee probation or terminations
Maintain tracker of employee exiting actions resulting from AWOL or Labor issues
Create letters and maintain files of all employees’ actions resulting from AWOL or Labor issues
Minimum Qualifications
1. a. High School Diploma or equivalent and five years of clerical experience including two years as a stenographic secretary; or,
b. A Baccalaureate Degree from an accredited college or university and one year experience as a stenographic secretary; or,
c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.
2. The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters.
3. High level verbal, written and secretarial skills and knowledge required; or,
4. A satisfactory combination of education, training and experience.
How To Apply
If you wish to apply for this position, please apply online by clicking the “Apply Now” button.
If applying online, please include your cover letter in the same file attachment with your uploaded resume.
NYC Health and Hospitals offers a competitive benefits package that includes:
Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
Retirement Savings and Pension Plans
Loan Forgiveness Programs for eligible employees
Paid Holidays and Vacation in accordance with employees’ Collectively bargained contracts
College tuition discounts and professional development opportunities
Multiple employee discounts programs
Title: Administrative Assistant
Company: Securitech Security Services
Location: Los Angeles, CA
