Overview
Administrative Assistant Jobs in Rochester, NY at Judicial Conduct, State Commission on
Coeur Workforce Solutions is seeking a highly organized and versatile Executive & HR Admin to join our dynamic team. This pivotal role bridges the gap between executive support and essential HR administration, offering a unique opportunity to contribute to both the smooth operation of our leadership team and the positive experience of our employees.
About Coeur Workforce Solutions:
Company Overview: Coeur Workforce Solutions is a leading Human Capital Management (HCM) company dedicated to helping businesses streamline their HR and payroll processes. Our innovative solutions empower organizations to manage their workforce more effectively, enhance employee experiences, and achieve greater operational efficiency.
Position Summary:
The Executive & HR Administrative Partner will provide comprehensive administrative support to the CEO and assist with various HR functions. This role requires exceptional attention to detail, strong communication skills, and the ability to handle confidential information with discretion. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment and enjoys wearing multiple hats.
Responsibilities:
Executive Support:
Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
Prepare and organize meeting materials, presentations, and reports.
Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
Coordinate and manage special projects and events.
Prepare and process reports.
Act as a gatekeeper and maintain a high level of professionalism in all interactions.
Occasional office-related deliveries (must have reliable transportation)
HR Administration:
Process light payroll and assist with light 401(k) submittal administration.
Leverage HRIS software to manage HR operations
Support the recruitment process by posting job openings, screening resumes, and scheduling interviews.
Ensure compliance with all applicable HR laws and regulations.
Assist with the planning and execution of employee engagement activities.
Organize documents, files, mailings, and parcels
Qualifications:
Bachelor’s degree preferred, or equivalent combination of education and experience.
Minimum of 3-5 years of experience in an administrative support role, preferably with exposure to both executive and HR functions.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with HRIS systems. Preferred
Skills:
Excellent organizational, time management, and multitasking skills.
Strong written and verbal communication skills.
Proactive and resourceful with a strong problem-solving aptitude.
Ability to work independently and as part of a team.
Strong attention to detail and accuracy.
Ability to learn quickly and adapt to changing priorities.
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Ability to Commute:
Baton Rouge, LA 70808 (Preferred)
Ability to Relocate:
Baton Rouge, LA 70808: Relocate before starting work (Preferred)
Work Location: In person
Title: Administrative Assistant
Company: Judicial Conduct, State Commission on
Location: Rochester, NY
