Overview
Administrative Assistant Jobs in Texas at Archdiocese Of Galveston Houston
Description of Work
This is a temporary position and there are no leave or retirement benefits offered with this position. Temporary employees who work an annual average of 30 or more hours per week may be eligible for health insurance coverage under the High Deductible Health Plan (HDHP). For more information on Health Benefits offered visit www.shpnc.org.
Visit www.nctemporarysolutions.com for employment information.
Note: Permanent and time-limited NC State Government employees must separate from their permanent or time-limited position in order to work in a temporary position. All temporaries are limited to one NC State Government temporary assignment at a time.
Individuals hired into a temporary State job must be fully qualified for the job. OSHR supports the Governor’s Job Ready initiative and seeks to expand a temporary’s skill set to enhance their qualifications for State government and private sector jobs. Exposure to an agency’s culture, process, procedures, and potential learning opportunities can provide valuable experience to those who may seek permanent employment with the state.
This temporary position is located in Raleigh, NC – Wake County.
Job Order Hourly Rate of Pay: $21.54 (Based on education and/or years of relevant work experience reflected on the application).
This temporary position will be assigned to the Department of Commerce. This position is located at 301 N Wilmington St., Raleigh, NC 27699.
“This position reports to and provides on-site support for the Executive Business Support Coordinator within the NC Department of Commerce Office of the Secretary. As an Administrative Specialist II, this role is responsible for providing comprehensive administrative support to the Executive Leadership Team, ensuring seamless fiscal and operational functions.
Key Responsibilities:
Fiscal Administration & Expense Management:
Supports the Executive Leadership Team with fiscal services administration.
Reconciles receipts and invoices for the Secretary’s Office and Commerce Team Members.
Drafts and prepares travel reimbursements for Executive Leadership and Commerce staff.
Submits expense reports to the Fiscal Management Team for processingProcurement & Vendor Coordination:
Monitors, orders, receives, and distributes business supplies for the Secretary’s Office via NC E-Procurement systems.
Manages the procurement of goods, services, and IT-related purchases for the Executive Leadership Team.
Negotiates and ensures the timely delivery of commodities and services for the Division.
Liaises with internal and external vendors to address State Purchasing updates, invoice conflicts, and contractual compliance.
Operational & Administrative Support:.
Provides backup support to the Commerce Main Front Desk Receptionist, including:
Receiving and escorting visitors.
Providing information and directing callers to the appropriate personnel.
Assisting with business inquiries or directing them to relevant Commerce staff, Governor’s Office personnel, Legislative Offices, local government, state agencies, and regional offices personnel.
Manages invoice tracking, document filing, and recordkeeping to support compliance and operational efficiency.
This position plays a critical role in ensuring smooth administrative operations, effective procurement management, and high-level executive support within the Department of Commerce.”
Knowledge, Skills and Abilities / Competencies
NOTE: Qualified applicants must meet and CLEARLY reflect on their application training and experience and all knowledge, skills, abilities, and any experience or competencies specified in the posting and/or supplemental question(s) to be considered. NOTE: “See Resume” is not acceptable to show work history.
Demonstrated experience using NC eProcurement.
Documented experience with accounting/bookkeeping functions (Accounts Payable, Accounts Receivable, etc.)
Demonstrated experience organizing workflow and coordinating activities to: Must have organizational skills necessary to organize workflow and coordinate administrative and business functions
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627.
Temporary Solutions
Office of State Human Resources
1110 Navaho Drive, Suite 200
Raleigh, NC 27609
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
Title: Administrative Assistant
Company: Archdiocese Of Galveston Houston
Location: Texas
