Overview
Administrative Assistant Jobs in Charlotte, NC at City of Charlotte and Mecklenburg County
Full Job Description
The City of Charlotte is the largest municipality in North Carolina and the 15th largest city in the United States, with a total population of more than 897,000 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.
Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.
Function
Professional
Summary
The Development Services Administrative Assistant is based in the Development Services Divisions within the Charlotte Department of Transportation (CDOT). This position reports to the Development Services Division Manager and is responsible for processing Concur travel requests, MUNIS financial Entries, providing administrative support to CDOT’s Land Development Section, Right-of-Way Section, and Special Events team and responding to general public inquiries for transportation related services. The Administrative Assistant is also responsible for other office functions including scheduling coordination meetings with various government agencies. This position involves considerable inter-departmental and public contact and coordination.
Major Duties and Responsibilities
Assists with the preparation and delivery of official division/departmental communications
Schedules multiple coordination meetings, including NCDOT/CMS/CDOT, stakeholder group meetings, interdepartmental and multiple agency coordination meetings and DSD staff meetings
Processes orders for supplies and other Division purchases as the Division Purchase Card (P-Card) account holder
Serves as administrative support for project managers on utility projects in the right-of-way (e.g. AT&T, Google, PNG, etc.) including meeting coordination, permit, distribution and complaint resolution
Provides administrative support for Block Party permits, the Special Events Calendar, GIS entries for road closures and detours, Abandonments/Lease Agreements, other R/W Management permits (CityWorks) and Land Development rezoning petitions (Accela)
Recordkeeping, copying, filing and archiving for reimbursements for land development petitions, encroachments, leases, abandonments, and utility master permit applications
Assisting the Development Services Division Manager with MUNIS financial entry (including P-Card statements, requisition entries and purchase order requests), conference/teleconference meeting setup
Knowledge, Skills & Abilities
Considerable knowledge of business language, business mathematics, and applicable software (Microsoft Office)
Ability to learn the regulations, procedures, and services of the unit
Knowledge of modern office procedures, systems and equipment
Ability to work independently and to review and correct all work prior to submission
Ability to keep complex records, to assemble and organize data, and to prepare reports and costs from such records
Ability to assess, maintain, and track cost and financial data
Ability to supervise and train support personnel if required by the specific position
Ability to deal with all clients (internal & external) in a professional manner
ADA and Other Requirements:
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Title: Administrative Assistant
Company: City of Charlotte and Mecklenburg County
Location: Charlotte, NC
Category:
