Overview
Administrative Assistant Jobs in United States at Miami University
Description of Work
If you desire a rewarding career that has a great work/life balance with benefits, please apply today!
The Department of Adult Correction, Division of Community Supervision has an exciting opportunity for an energetic, professional Administrative Specialist I to provide support to the Administrative Services section. This position assists the Director, Manager, and related administrative staff with maintaining records and coordinating the assignment of motor vehicles.
The mission of Community Supervision is to protect the safety of citizens in communities throughout the state by providing viable alternatives and meaningful supervision to offenders on probation, parole, or post-release supervision. The primary goal of Community Supervision is to reach an equal balance of control and treatment for offenders that will positively affect their behavior and lifestyle patterns.
The position will work directly with the Director of Administrative Services, Business Services Manager as well as the division office Fiscal Admin Specialists and perform administrative/clerical tasks in areas to include personnel, fiscal, and compliance with a focus on motor vehicles. The position provides reports to ensure state-owned vehicle are being fully utilized per policy and are available to all staff providing probation and parole services within all Community Supervision work locations across the state.
Responsibilities include the following:
Maintain vehicle and driver records for state-owned vehicles.
Oversee community parking requests and locations
Maintain driver verification documentation, including a copy of employee driver’s license.
Verify new hire compliance with North Carolina driver’s license policies.
Prepare and provide new hire with training materials, policies, and other vehicle-related information.
Monitor fiscal needs as related to motor vehicles and related needs; solicit bids and prepare local purchase authorizations.
Utilizes e-Procurement to request quotes from vendors if applicable.
Prepares and/or reviews travel authorization requests and expense vouchers for employees’ related expenses and submits to Director for approval and forwarding.
Prepare Mileage Logs for Admin Services assigned vehicles, and monitors for accuracy and timeliness. Compile monthly mileage reports with vehicle usage costs for Division and submits to Director.
Maintain knowledge of Motor Fleet Management policy regarding state-issued vehicles. Ensure accurate data and use is maintained when vehicles are reassigned or exchanged.
Maintains file for SBI Reports regarding damage to state vehicle, or lost/stolen, damaged state equipment related to same
Ensures vehicle reports are accurate and compliant with policies, to include verification of use
The successful incumbent will have in-depth knowledge of the functions of the Community Supervision operations, field-based positions, and the use of the related tracking platforms (e.g., Traxware, Sharepoint, Telematics).
This is a full-time position (40hoursper week) with State Benefits.
Note to Current State Employees:
State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
Knowledge, Skills and Abilities / Competencies
The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application.
To qualify for this position, applicants must document on the application that they possess ALL of the following:
Proven experience in providing customer service,
Demonstrated experience conveying information through a wide variety of media, including the use of proper spelling, grammar, and punctuation, and verbally,
Demonstrated experience compiling and organizing printed and electronic information, keeping records, writing reports, maintaining logs, maintaining & manipulating data,
Experience in a position requiring confidentiality.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
See https://oshr.nc.gov/experience-guide for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
We have a mission that matters! Come Join Us!
The NC Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.
The Division of Community Supervision (DCS) is responsible for overseeing supervision of adult offenders on probation, parole, or post-release. The DCS mission is to ensure public safety while helping offenders make positive changes and successfully complete their supervision.
DCS collaborates closely with the NC Post-Release Supervision and Parole Commission, the court system as well as other state agencies, and community partners, particularly those addressing mental health, substance use, and re-entry issues faced by our returning citizens.
DCS is also responsible for the supervision of offenders who transfer from other states through the Interstate Compact program and has oversight of the Community Service Work Program.
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/ licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
Applicants seeking Veteran’s Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
For questions specific to this posting, please contact Human Resources Professional at 919-204-2529. For technical issues with your application, please call the NEOGOV help line at 855-524-5627.
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
Title: Administrative Assistant
Company: Miami University
Location: United States
