Overview
Administrative Assistant Jobs in Big Spring, Texas, USA at PTS Advance
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Administrative Assistant
Client:
Refinery
Duration: 3-6 months
Work Schedule:
Monday to Friday, 7 am – 4 pm
Role
Description:
The position involves performing tasks and clerical duties aligned with organizational goals and objectives. The Administrative Assistant provides administrative support to a department or individual, including word processing, filing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies, and sorting/distributing mail. May also work on special projects.
Job Responsibilities:
Assist the manager with day-to-day activities using efficient, professional, and cost-effective methods.
Handle inquiries professionally, both verbally and in writing.
Ensure accuracy, communicate effectively, and pay attention to detail.
Procure office supplies, maintain files, document meetings, and manage travel arrangements.
Perform financial and accounting duties such as purchase requisitions, purchase orders, managing accounts payable, invoice processing, project setup in tracking software, monthly expense and capital data entry, and timesheet and payroll management.
Manage expense reports and invoices online.
Perform duties such as answering phones, mail distribution, and managing office equipment.
Maintain knowledge of resources to facilitate information flow for audits and inquiries.
Follow safety protocols and comply with all relevant regulations.
Maintain proficiency in job functions and software programs.
Perform other related tasks as assigned.
Qualifications & Skills
for Success:
Strong communication and organizational skills are essential.
Familiarity with MS Office is required.
High school diploma or equivalent is required.
Proficiency in Word, Excel, PowerPoint, and Outlook is required; familiarity with Microsoft Access is a plus.
At least 2 years of experience in an administrative or support role is preferred.
Additional Information:
Seniority level:
Mid-Senior level
Employment type:
Full-time
Job function:
Administrative and Other
Industries:
Oil and Gas, Construction, Administrative and Support Services
Benefits include medical insurance, vision insurance, and a 401(k) plan.
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Title: Administrative Assistant
Company: PTS Advance
Location: Big Spring, Texas, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry, Virtual Assistant/ Remote Admin, Admin Assistant)
