Overview
Administrative Assistant Jobs in Salt Lake City, UT at Spencer Fane
Posting Summary
Job Title
Administrative Assistant II
Division
Divison of Academic Affairs
Department
Dean Architecture & Planning
Work Status
Full Time
Position Category
Staff
FLSA
Non-Exempt
Pay Range
09
Salary Range
$41,005 – $55,918 /year with the potential growth of $70,831
Fund Source
State Support
Job Summary
The School of Architecture and Planning is seeking an Administrative Assistant II to perform a variety of general office support duties. The position requires thorough knowledge of the School and its academic programs.
Job Duties
Duties and Responsibilities
Composes, edits, revises, tabulates, and prints letters, labels, tables, reports, and other materials via computer/laptop
Establishes, maintains, processes, and updates files, records, certificates, and/or other documents
Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of the School; accepts, screens, and routes telephone calls
Screens and distributes incoming and outgoing mail based on knowledge of departmental operations
Arranges meetings (virtual or in-person) and schedules interviews & appointments.
Operates a variety of office equipment (copy machine, comb binding machine, paper cutter, etc.)
Makes travel and lodging arrangements, either directly or through travel agencies
Stocks and distributes office supplies
Assists in preparing and administering school and departmental budgets
Gathers and consolidates data for reports
Administers social media and other digital content including our content management system
Provides basic graphics for fliers and other communications
Performs a range of staff and/or operational support duties as assigned
Requested Minimum Qualifications
EDUCATION: AHigh School Diploma or GED is required.
EXPERIENCE: Three years secretarial experience is required.
OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Other Preferences for Consideration
Knowledge, Skills & Abilities
REQUIRED KNOWLEDGE, SKILLS & ABILITIES:
Comprehensive knowledge of and skill in the practical application of office practices, procedures, and equipment; of business English, spelling, punctuation, grammar, and arithmetic; of UMS policies and procedures and the institution’s purpose, goals, and procedures
General knowledge of and skill in the use of word processing, database, and spreadsheet software programs. Skill in composing a variety of correspondence; in operating manual and automated office equipment
Ability to manage filing systems; gather and summarize information and to maintain confidentiality of information and handling sensitive matters with discretion and tact
Ability to project a professional and positive image; to understand and follow oral and written instructions; to communicate effectively both orally and in writing
Ability to make effective oral presentations; to interact with students, public officials and staff at all levels in a courteous and efficient manner
Ability to plan, organize, prioritize, and execute complicated and continuing assignments without instruction
Posting Detail Information
Posting Number
ST01411
Number of Vacancies
1
Job Open Date
03/07/2025
Application Review Date
Job Close Date
03/31/2025
Special Instructions to Applicant
Please enter at least two professional references in the References page of the application.
Title: Administrative Assistant
Company: Spencer Fane
Location: Salt Lake City, UT
