Overview
Administrative Assistant Jobs in Chicago, IL at Mack & Associates, Ltd.
Title: Administrative Assistant
Company: Mack & Associates, Ltd.
Location: Chicago, IL
A leading property management company in the heart of the Chicago Loop is seeking a dynamic Administrative Assistant to play a key role in keeping operations running smoothly. This is an exciting opportunity for a highly organized and energetic professional with a winning personality who thrives in a fast-paced, team-oriented environment. If you love being the go-to person, keeping things on track, and making an impact every day, this role is for you! This role offers a competitive salary of $50-55k, commensurate with experience. Mack & Associates offers benefits including medical, PTO and 401k.
Key Responsibilities of the Administrative Assistant:
Be the welcoming face of the office, creating a positive experience for tenants, vendors, and visitors.
Keep the office running seamlessly by managing schedules, handling correspondence, and maintaining documents.
Work closely with property managers on lease administration, work orders, and tenant communications.
Process invoices, track expenses, and coordinate vendor payments with precision.
Ensure records, reports, and databases related to building operations are accurate and up to date.
Help bring the building community to life by assisting with tenant events and engagement initiatives.
Jump in on a variety of administrative tasks to support the team and contribute to overall success.
Qualifications of the Administrative Assistant:
1+ years of administrative or office support experience, ideally in property management or real estate.
A friendly, professional demeanor with strong interpersonal skills—someone who radiates great energy!
Exceptional organizational skills, a sharp eye for detail, and the ability to juggle multiple priorities.
Proficiency in Microsoft Office (Outlook, Word, Excel) and the ability to quickly adapt to new systems.
Strong written and verbal communication skills.
A proactive, can-do attitude with a willingness to tackle challenges and assist wherever needed.
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