Overview
Administrative Assistant Jobs in Marlton, NJ at K9 Basics Dog Training
Role:
The primary role of this position is to be the key partner to our members financial journey and to help further the Credit Union’s commitment to strengthening our communities and expand our current membership. Also, to provide member services, products and business practices so that we unlock and cultivate our members’ financial future. To achieve this mission, the position must deliver high-quality service to both internal and external members. As a member for Executive Leadership Team (ELT), the Executive assistant is responsible for providing clerical, administrative, and professional assistance to the President + CEO as well as Executive Leadership Team.
Essential Functions & Responsibilities:
E
30%
Provides confidential administrative support to the President+CEO. Strong ability to work around and with confidential information especially concerning Credit Union strategies, employment matters, and/or executive level decisions. Diplomacy, internal and external public relations, tailoring and delivering messages for desired organizational outcomes in coordination with the President+CEO. Acts as an ambassador for the organization, it’s executive leadership team, and governance leadership in all interactions.
N
20%
Provides administrative and project support (including information gathering, organization of data and tasks, communications, research, analysis, and recommendation formulation) for objectives identified as contributing to annual Strategic Actions and Measurements.
N
10%
Attends monthly Board of Director meetings in order to take and prepare minutes. Completes minutes for the President+CEO to review within 15 days of the Board meeting.
N
10%
Performs various administrative work including: screening incoming mail,email, publications, and other correspondence. Prepares the monthly Board packet, ELT and Management team agendas as required.
N
10%
Collects and prepares information for the President+CEO use in discussions and meetings with other Credit Union managers, employees and outside individuals.
N
10%
Maintains the President+CEOs daily appointment calendar; makes travel and lodging arrangements for the President+CEO and other members of the Executive Leadership team, board, and Supervisory Committee as required. Coordinates meetings and events for the President and other members of the Executive Leadership team as required.
N
5%
Composes letters and memoranda from dictation, verbal direction or from knowledge of organization policy or procedures; edits written communications from word processing documents.
N
5%
Performs other job related duties as assigned.
Performance Measurements:
1.
To practice, promote, and support the Vision, Mission, and Core Values of the CU and to ensure they are carried out by each employee.
2.
Provide informed, professional and personal assistance to all members, Board and Committee Members, Credit Union employees and business partners.
3.
Meet all required time deadlines for mail/correspondence for President+CEO and Board material.
4.
Maintain and keep current the Credit Union official polices, procedures and Board minutes and actions.
5.
Organize the central files/records and maintain daily filing with accuracy.
6.
Keep management informed regarding key operating issues affecting the department.
7.
Provide completed travel arrangements for persons traveling prior to leaving and follow up with completing the necessary expense reports for the President.
8.
Collect, organize, and conduct preliminary review of monthly expense sheets and corporate card statements from the Executive Leadership team for approval by the President+CEO.
9.
Prepare and distribute promptly monthly minutes ensuring on-time delivery. Update information and provide it to appropriate parties with zero errors.
10.
Must be well versed in Regulations such as: REG CC, BSA, OFAC, Reg B, Reg Z and MIP (CIP).
Knowledge and Skills:
Experience
Five to ten years of similar or related experience.
Education
(1) A bachelor’s degree, or (2) achievement of formal certifications recognized in the industry as equivalent to a bachelor’s degree (e.g., information technology certifications in lieu of a degree).
Interpersonal Skills
Motivating or influencing others is a material part of the job. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others. The role requires a significant level of trust or diplomacy.
Other Skills
Microsoft Office experienced user with strong with Excel skills including the ability to create complex formulas, graphs, sorting data and pivot tables. Must have strong Powerpoint skills including the ability to create animations, embedding objects such as graphs, images, sound, etc. Excellent organizational and editing skills are required.
Physical Requirements
While performing the duties of the job, the employee is regularly required to stand, sit, walk, stoop, kneel, talk and hear.
Vision requirements include: close vision and the ability to focus. Nature of the position requires physical mobility and the ability to lift a maximum of 20 pounds.
Work Environment
Full-time employees are required to complete (16) hours of volunteerism and (8) hours for Part-time employees. All volunteer time has to be approved prior to event. In addition, needs to benefit or have an impact in Harris County.
Title: Administrative Assistant
Company: K9 Basics Dog Training
Location: Marlton, NJ
